HR Coordinator (October 2026)

Job Title (Date): HR Coordinator (October 2026) Department: Administrative Services Employee Type: Full Time Reports to: Senior Manager – Human Resources FLSA Status: Non-Exempt Travel Required: None Supervisory Responsibility: None Salary Range: $58,098 - $84,242 Posting Period: October 20, 2026 - November 2, 2026 *Typically, initial wage is set between the minimum and the midpoint of the salary range depending on the employee’s qualifications and experience. Summary of Responsibilities: The Human Resources Coordinator is responsible for general HR department operations and activities associated with recruiting, onboarding, exit interviews, Family Medical Leave of Absence (FMLA), and Short-Term Disability. The HR Coordinator conducts general HRIS administrative tasks, ensuring accurate and timely data entry. Working closely with internal teams and committees, the HR Coordinator plans and facilitates organizational events. The HR Coordinator provides first-class customer service, characterized by a positive attitude, respect for all people, and timely and accurate responses. Essential Duties and Responsibilities: Provide administrative and clerical support for HR and Payroll functions, including running reports, scheduling meetings, preparing and assembling materials Maintain HR-related email, calendar, voicemail accounts, in addition to SharePoint and Teams sites. Post open positions to internal and external job boards, screen resumes, schedule interviews, send interview regrets, and conduct HR interviews in conjunction with the Senior HR Manager. Perform background, education, references and certification verifications. Provide new hire orientation support for new employees including scheduling orientations and conducting 30- and 90-days check-ins. Serve as a resource for employees and act as a liaison with the benefit providers when issues arise. Assists the Senior HR Manager in notifying employees of FMLA and Short-Term Disability (STD) benefits. Prepare and send FMLA letters, track FMLA and STD leave, and follow up with employees as needed. Perform various administration functions within HR and time and attendance modules of the HRIS. Assist with the preparation and monitoring of the performance review process. Plans and facilitates Charitable and Office Committee events for SERS. Serve as Co-chair of the SERS wellness committee and plans and facilitates Employee Wellness activities. Maintains online wellness platform. Conducts purchasing activities for Administrative Services department and Office Committee, including ordering and maintaining office supplies. Reconciles credit card activities. Perform various Policy Manager administrative duties, including maintenance of Human Resources policies, procedures, and practices. Perform employee exit interviews, as needed Serve as backup to the Senior HR Manager. Participate in special projects as needed. Participate in special projects as needed. Ensures the confidentiality, integrity, and security of all Personally Identifiable Information (PII) and Protected Health Information (PHI) data by strictly adhering to federal and state laws, regulations, polices, and best practices for data protection and access control. Other responsibilities as assigned. Educations and Skills/Qualifications: Associate’s degree (A.A.) in human resource management, business, or related field; with; Two to four years' experience in Human Resources or related field; Meticulous organizational skills, attention to detail, and accuracy. Excellent communication and customer service skills.  Ability to build relationships and work collaboratively across organization. Self-starter with the ability to anticipate needs and take action accordingly. Efficient time management skills with ability to work in a fast-paced environment and adapt to changing needs and priorities. Advanced problem-solving skills. Ability to use computers effectively and efficiently and proficient in Microsoft Office 365.  Equivalent combination of education, skills, and experience. SERS Specific: Focus On Service - Employee demonstrates dedication to delivering service that meets or exceeds the needs and satisfaction of our members, retirees, employers, and fellow employees. Actions and decisions put the needs of the customer first. Establishes and maintains effective relationships with customers and seeks feedback to use for improvement. Accountability - Takes personal responsibility for one’s work in both successes and failures. Shows commitment and dedication in one’s work. Follows through on all projects, goals, commitments made to others, and all other aspects of one’s work. Consistently shows attention to quality, accuracy, and completeness of work activities. Uses failures as opportunity to learn and grow. Attends work and arrives as scheduled. Collaboration - Interacts with others in ways that demonstrate teamwork and cooperation. Builds partnerships and works collaboratively with others at all levels of the organization to achieve goals and support ONE SERS. Acknowledges others’ contributions and considers their ideas without judgment. Focuses energy on working together to find solutions. Inclusivity - Able to work with many people with different backgrounds. Shows respect for individual differences, thoughts, and opinions of other team members and is supportive of new ideas and different perspectives shared by others. Seeks to understand through open communication and active listening. Adaptability - Able to adjust to new or changing assignments, processes, people, and environments and easily consider new approaches. Strives to find efficient and innovative ways to overcome challenges and improve current processes and work products. Takes action on opportunities to improve. Embraces change and feedback in order to be more effective, efficient, and best serve our members, retirees, employers, and fellow employees. Shows dedication to positive thinking and forward momentum when facing challenges. Note: While performing the duties of this job, the employee is regularly required to sit, stand, walk, and lift up to 10 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. SERS is an equal employment opportunity employer. Disclaimer: This job posting is not meant to be all-inclusive and the position itself is subject to change. SERS is an Equal Employment Opportunity Employer. We recruit, hire, train, and promote without discrimination due to age, race, color, religion, sex, sexual orientation, national origin, citizenship, disability, military leave or veteran status, genetic information, or any other status protected by applicable federal, state or local law.