We are a comprehensive therapeutic organization serving the Inland Empire and beyond. We specialize in pediatric therapy and equine-assisted programs for children requiring specialized support.
Our Services
Pediatric Therapy: Physical therapy, occupational therapy, and speech therapy for children of all ages
Equine-Assisted Programs: Through our 501(c)(3) nonprofit, Friends of Leaps & Bounds, we provide therapeutic horseback riding programs
Our Approach
Our highly skilled staff specialize in pediatrics and serve children who are at risk for, or who have difficulty participating in typical, age-appropriate activities. We strive to implement the most current and best practices to help children achieve their goals through therapeutic and recreational programs.
We are an organization aimed at helping children grow by leaps and bounds!
The HR & Executive Administrative Assistant supports the CEO with administrative tasks while managing recruitment, onboarding, and personnel record maintenance.
They also assist with payroll processing, compliance tracking, and responding to routine employee inquiries.
What you need
Candidates should have previous experience in HR, recruiting, or office administration and possess strong organizational skills.
Proficiency in Microsoft Office is required, and knowledge of California employment practices is preferred.
Key skills
Human ResourcesAdministrative SupportRecruitmentOnboardingPayroll ProcessingMicrosoft OfficeExcelTimekeepingPersonnel Records ManagementInterview CoordinationComplianceCommunicationOrganizational SkillsAttention To DetailConfidentialityHRIS
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Description
Summary
The HR & Executive Administrative Assistant plays an essential role in delivering a positive, organized, and responsive employee experience. The HR & Executive Administrative Assistant will directly support the CEO, and support recruitment, interview coordination, onboarding, personnel record management, employment verifications, credentialing, payroll processing, and routine employee inquiries. The HR Assistant also conducts 30-, 60-, and 90-day new-hire check-ins, tracks required documentation and credentials and helps maintain compliance throughout the employee lifecycle.
Compensation: $23.00 - $25.00 hourly
HR Administration
Help coordinate employee meetings, trainings, and performance review documentation.
Respond to routine employee questions and direct complex matters to the HR Manager and CEO.
Assist with maintaining attendance records, time-off, and other HR tracking records.
Assist supervisors with their team member’s time off requests.
Prepare HR letters, reports, spreadsheets and internal communications.
Handle employment verifications within Company policy.
Respond to all EDD claims within a timely manner.
Support the CEO in all administrative duties, as assigned.
Support other HR projects and administrative duties as assigned.
Recruitment and Onboarding
Coordinate the full-cycle recruiting process across all departments.
Post job openings and support recruitment activities.
Screen applications and coordinate interviews with candidates and hiring managers.
Prepare interview materials and communicate scheduling details.
Assist with preparing offer letters, employment documents, and onboarding materials.
Assist with pre-employment requirements and onboarding paperwork.
Conduct and document 30-, 60-, and 90-day check-ins with new hires.
Assist with new-hire paperwork, personnel files, and onboarding checklists.
Track required employment documents, certifications, licenses, and expiration dates.
Help maintain accurate and confidential electronic and physical personnel records.
Assist with ensuring onboarding documentation is completed and filed appropriately.
Assist with ordering and distributing name badges for new hires.
Personnel Records and Compliance
Maintain accurate, complete, and confidential personnel files.
Scan, organize, file, and retrieve employee documents.
Track missing, expiring, or required documentation.
Process employment verification requests promptly and confidentially.
Support audits and ensure records follow organizational and legal requirements.
Responsible for creating, distributing, and filing status change letters, personnel action forms, etc.
Payroll and Employee Support
Assist with payroll preparation, data entry, and review.
Help resolve routine timekeeping and payroll questions.
Respond to general employee questions and route complex matters appropriately.
Maintain confidentiality when handling employee and payroll information.
Escalate employee concerns, sensitive matters, and potential compliance issues to the HR Manager and CEO.
Requirements
Qualifications:
Previous HR, recruiting, administrative, or office support experience preferred.
Strong organizational skills and attention to detail.
Proficiency in Microsoft Office, including Word, Excel, and Outlook.
Ability to manage multiple priorities and meet deadlines.
Professional judgement and the ability to handle confidential information.
Experience with HRIS or payroll systems, such as Paylocity, is a plus.
Knowledge of California employment practices is preferred.
