Human Resources Coordinator

HR Coordinator Job Overview The Maybourne Beverly Hills Hotel invites you to explore opportunities to push your creativity and be outstanding in a career that will bring out your craft and passion. We look for people that will share our vision and help bring it to life. If this is something you want to be a part of, we look forward to receiving your application. Summary of Position The Human Resources Coordinator will support daily human resources functions including but not limited to record-keeping of colleague files, recruitment, benefits administration, recognition, etc. The right candidate will be collaborative, approachable, creative, resourceful and visible on property. They must possess superior communication and good organizational and time management skills. Roles and Responsibilities Job duties include; although are not limited to: Answer and screen incoming telephone calls, take messages and handle inquiries independently as needed Provide day-to-day administrative support to ensure efficiency, as well as successful implementation of Hotel and Human Resources projects as they arise Coordinate colleague recognition, rewards and events Maintain accurate and up-to-date employee records, including personnel files, confidential documents and performance management documentation. Prepare HR reports and assist with compliance audits to ensure adherence to legal and regulatory requirements. Attend to daily office management tasks such as organizing meetings and conference call and ordering office supplies Collaborate with Assistant Director of HR on administering Leave of Absence and Workers Compensation Create and update Human Resources communication and other posting locations as needed Track colleague training hours to ensure compliance with training requirements and company standards Print, organize, and file training documents for all training sessions, ensuring accurate record-keeping and easy retrieval Assist with training facilitation as needed, including setting up training rooms, preparing materials, and providing support during training sessions Support the development of training materials by providing administrative assistance, such as formatting documents and creating handout Support Assistant Director of Learning & Development with new colleague inductions Monitor, compile, and/or restock training supplies to ensure all necessary materials are available for upcoming sessions Check and prepare technology, such as laptops, to ensure they are fully functional and fully charged to be ready to use as well as troubleshooting if needed Collaborate with Colleagues cross-departmentally Perform job functions with attention to detail, speed and accuracy – Microsoft Office Proficiency a must. Coordinate pre-selection activities, including scheduling interviews, background checks, reference checks, etc. to ensure compliance with all company policies and procedures. Assist with the onboarding process, including new hire paperwork through ADP Portal. QUALIFICATIONS: 1 – 2 years of previous HR experience required Previous experience with ADP workforce preferred strong oral and written communication skills required Proactive attitude with strong organizational and time management skills Ability to exercise good judgement Bilingual preferred (Spanish) must have advanced knowledge in Microsoft office programs PHYSICAL REQUIREMENTS: While performing the duties of this job, the colleague must be able to remain in a stationary position of extended periods of time The person in this position needs to occasionally move about inside the office to access filing cabinets, office machinery, etc. Constantly operates a computer and other office productivity machinery, such a computer, copy machine, printer, etc. Constantly communicates with vendors, clients, staff members, therefore must be able to communicate, converse with, and exchange information Must be able to detect, determine, perceive, identify, recognize and assess from long distances Light to moderate lifting is required Moderate noise (i.e. business office with computers, phone, and printers, light traffic). Ability to work in a confined area. Ability to sit at a computer terminal for an extended period of time How you Demonstrate your Talent The guests of The Maybourne Beverly Hills are our top priority. We take great pride to ensure that each and every guest has the most memorable experience that is enhanced by going the extra mile through providing the world-class service our hotels are known for. Go the EXTRA mile in our efforts Be RESPECTFUL to our guests and colleagues Deliver service in a CARING fashion Be OUTSTANDING Express your own personality – Create your LEGACY Be your NATURAL SELF – Be genuine and sincere with the guest and colleagues Who you would be working for Maybourne Hotel Group owns and manages Claridge's, The Connaught, The Berkeley, The Maybourne Riviera, The Emory and The Maybourne Beverly Hills – six of the world's most renowned luxury hotels. Our hotels have histories that stretch back over a century. And, while each one retains its timeless appeal and individual nature, we are committed to ensuring they are always in tune with the wants and wishes of today’s discerning guests. A warm welcome and cool spirit define The Maybourne Beverly Hills, the newest member of our hotel family. Blending our signature service style with the energy of Beverly Hills, expect culinary creativity and contemporary comfort, all wrapped up in a landmark location. The Maybourne Beverly Hills is California, through and through. COMPANY BENEFITS: Medical/Dental/Vision Insurance Company matched 401(k) plan Company matched Health Savings Plan Flexible Spending Paid Holidays Paid Time Off Paid Sick Leave Employee Assistance Program Parking Employee Recognition Programs Colleague meals Colleague Referral Incentive program *The Maybourne Beverly Hills participates in E-Verify.*