IEP Coordinator

IEP Coordination Manage and track all stages of the IEP process, including: Schedule draft due dates, pre-meetings, and IEP meetings Create Letters of Invitation (LOIs) Send draft IEPs, meeting reminders, finalized documents, and Medicaid forms Maintain accurate tracking spreadsheets to ensure IEP compliance deadlines and documentation Download and distribute caseload IEPs to contractors and special education teachers Follow up on unsigned paperwork through coordination with operations teams, families, and school staff Student Records & Documentation File incoming IEPs and evaluation documents for new and transferring students Work with operations team in requesting educational records from previous schools and districts as it relates to SWD Fulfill document and records requests in a timely manner Maintain organized and confidential student records in compliance with district and federal guidelines Testing Coordination Coordinate in-person testing logistics, including securing locations and schedules Contact parents to remind them of testing appointments- 1 day prior to ensure students come to school Communicate student absences to contractors on testing days Ensure testing documentation and communication are completed accurately Progress Reports Create and maintain progress report tracking spreadsheets Open, print, organize, and distribute progress reports by class Save and send finalized reports to the front office Log parent and stakeholder contacts related to progress reporting Extended School Year (ESY) Support Create and maintain ESY participation tracking spreadsheets Send ESY amendments, parent letters, and surveys Track student attendance confirmations and follow up with families as needed Maintain communication logs regarding ESY participation Meeting & Staff Coordination Create and distribute biweekly Special Education meeting schedules for administration Collaborate with Sub Planner and school leadership to coordinate meeting coverage Support communication between special education staff, contractors, administrators, and families Professional Responsibilities When working on-site, work is between 8:00 a.m.-4:00 p.m. Work is primarily on-site, with the option of remote hours when approved by supervisor. Regularly attends work and adheres to all attendance policies. Be on time for duties, team meetings and professional development activities. Reading provided school information and adhering to all deadlines. Respond to all emails within 24 hours or the next business day. Other professional duties as assigned. Qualifications Strong organizational and time-management skills Ability to manage multiple deadlines and confidential records Excellent written and verbal communication skills Proficiency with spreadsheets, document management systems, and office software Experience working in special education, school administration, or compliance support preferred Knowledge of IEP processes, Medicaid documentation, and special education compliance preferred Preferred Skills Attention to detail and accuracy Ability to work collaboratively with families and multidisciplinary teams Strong follow-up and problem-solving abilities Experience maintaining compliance tracking systems and communication logs Compensation & Benefits: Salary range is $22.00 -$26.00 an hour, based on educational level, certification(s), and years of experience. Employment will be renewed according to evaluations and staff interest. In addition to your hourly pay, which is paid on a bi-weekly schedule, you are eligible for the following: DC Sick Leave: You will receive 1 hour of DC Sick time for every 37 hours worked. This position is not eligible for Bridges benefits. To ensure safety for all students, all staff members will be fingerprinted. Background checks will be conducted on all school staff prior to their service as employees. Bridges is an equal opportunity employer. We evaluate all applicants without unlawful consideration of race, religion, age, color, sex, national origin, disability, veteran status, sexual orientation, or any other basis prohibited by applicable law.