Inbound Logistics Specialist

The Opportunity Lab Alley is powering the mission of problem-solvers and innovators by delivering essential, high-quality chemicals on-budget, on-time, every time. As we continue our rapid growth as one of Inc. 5000's fastest-growing private companies, our Inbound Freight Specialist will play a critical role in our operations machine. This role is essential for ensuring our inventory arrives safely, accurately, and on schedule, directly supporting our commitment to providing the easiest online ordering experience and the fastest delivery possible for our customers. If you thrive in a fast-paced, process-driven warehouse environment and have a strong work ethic, we encourage you to apply! Essential Responsibilities The Inbound Freight Specialist will be responsible for managing the flow of goods from our suppliers into our facility, ensuring seamless integration with our inventory and production teams. Receiving & Inspection: Safely and accurately receive inbound freight, including LTL, FTL, and parcel shipments. Documentation & Verification: Verify all incoming shipments against purchase orders, bills of lading (BOLs), packing slips, and invoices for accuracy in quantity, product type, and condition. Quality & Safety: Conduct initial quality checks on packaging integrity and compliance with safety standards before materials are moved into storage or production queues. Immediately flag and document any damaged, incomplete, or non-conforming shipments. System Entry: Accurately record all receiving data into the inventory management system (Finale) in a timely manner. Coordination: Communicate proactively & effectively with Procurement, Logistics, and Warehouse teams regarding inbound schedules, delays, and discrepancies. Put-Away & Staging: Coordinate the efficient staging and put-away of received materials to their designated warehouse locations to support production and fulfillment needs. Compliance: Adhere strictly to all company safety protocols, including the proper use of Personal Protective Equipment (PPE) and handling procedures for materials, especially as they relate to chemical storage guidelines. Housekeeping: Maintain a clean, organized, and safe receiving dock and staging area through daily housekeeping tasks. Continuous Improvement: Actively seek opportunities to streamline the receiving process and reduce lead times. Assists with inbound scheduling and quoting Assists with Warehouse Organization Other duties as assigned Shipment Lifecycle & Scheduling: Request and wait on shipment details, verify accuracy, schedule carrier pickups, issue Bills of Lading (BOLs) to suppliers, and update status in Finale. Carrier & FTL Execution: Manage detailed coordination via carrier portals/TMS; handle multi-PO shipments as well as heavy and light loads, ensuring full accuracy for BOLs and hazmat documentation. Communication & Tracking: Maintain active communication with carriers and suppliers, providing continuous updates to tracking details, system records, and internal team members. Forklift & Equipment Operation: Safely operate forklifts and warehouse equipment for offloading, staging, and moving inbound inventory efficiently. Qualifications & Expertise Required: Proven experience (1+ years) in a warehouse, logistics, or materials handling role, specifically involving freight receiving. Ability to follow verbal and written instructions with exceptional attention to detail and accuracy. Proficiency with basic computer applications (e.g. Google Workspace) and experience using a Finale Inventory Management System or similar inventory software. Strong organizational and time-management abilities to manage multiple inbound shipments simultaneously. Must be able to lift and move boxes/materials frequently, up to 50 pounds. Willingness and ability to comply with all regulatory safety and environmental requirements. Must be able to work independently and as part of a team in a fast-paced warehouse setting. Nice to Have (but not required): Experience handling or processing chemicals or hazardous materials. Forklift certification or experience operating warehouse equipment. Familiarity with logistics terminology (LTL, FTL, BOLs, Freight Class). Physical Requirements Ability to stand, walk, and perform repetitive tasks for extended periods. Frequently perform tasks requiring climbing, bending, crouching, and reaching. Must wear required PPE, including safety glasses and steel-toed work shoes. About Us: Lab Alley is on a mission to make buying essential, natural, and high-purity chemicals effortless. Often called the "Amazon for Chemicals," our digital-first platform lets you order online in minutes with transparent pricing, real-time inventory, and instant compliance access-all backed by 99.5% on-time delivery and 98.9% inventory accuracy. Free from quote delays, salespeople, or fulfillment guesswork, our platform is built around how you want to work-so you can stop chasing suppliers and focus on running your business. Lab Alley is a founder-led essential chemical e-commerce company based in Austin, Texas. Our workplace culture: Our core values are an integral part of our success defining who we are. We bring our core values to life in everything we do at Lab Alley. Therefore, every hire is aligned with our core values: CARE : We care about people and take pride in our work. COMMITMENT : We believe success is characterized by our commitment to continuous improvement. GENUINE: We believe in being real, authentic, and direct with those around us. GROWTH: Lab Alley encourages continual learning and leads with curiosity. INITIATIVE: To be successful, we always strive to make things happen! INNOVATION: Lab Alley is driven by a relentless pursuit of innovation, constantly seeking new ideas, technologies, and approaches to enhance the experiences of our customers. WORK ETHIC : We believe a strong work ethic is about being fully engaged, resilient, and focused on tasks to ensure each project receives attention and consideration. We give back! With every purchase a customer makes through our eCommerce website, we work with Ecodrive to plant a tree. This helps reduce the carbon footprint, improves coastlines, improves socio-economic conditions and so much more. Read more about that here . Benefits Medical Dental Vision Short Term Disability Life & Accidental Death & Dismemberment Supplemental Health Insurance Wellness program Employee discount program 401k Paid time off Organized team events Professional development Career growth opportunities Schedule & reporting details: Full-time 40 hours per week with occasional overtime. 8-5 M-F *NOTE* Lab Alley uses E-Verify for all positions. *NOTE* Lab Alley does a background check for all positions. Reports to Operations Manager Don't meet every single requirement? Studies have shown that members from some under-represented groups are less likely to apply for jobs if they don't meet every single qualification. At Lab Alley, we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles, and we are excited about hearing from you. Lab Alley is an equal opportunity employer and considers all applicants for all positions without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by law. Please note: Lab Alley is not accepting unsolicited resumes or candidate submissions from staffing agencies for this position. In the absence of a signed agreement with Lab Alley's People Operations leader, no fee will be paid for any candidates submitted by agencies. All unsolicited resumes will be considered the property of Lab Alley. Agencies should not reach out to our team members. To see if we are establishing new relationships with agencies you may send your information to people@laballey.com Must pass pre-employment background check