Inventory Specialist

Bar None Auction is a leading auction company specializing in construction equipment, commercial trucks, transportation assets and industrial equipment. With multiple locations across the West Coast, our team supports large-scale live and online auctions while providing exceptional service to buyers and sellers. Our yard and operations team plays a key role in managing inventory and preparing equipment for auction. We are looking for a dependable Inventory Specialist to support equipment intake, organization and accuracy across our yard operations. Position Summary The Inventory Specialist is responsible for tracking, organizing and maintaining accurate records of auction inventory. This role ensures all equipment and assets are properly received, labeled, documented and prepared for sale. The Inventory Specialist works closely with operations, sales and yard teams to support efficient auction preparation and asset management while following all applicable company policies and state and federal labor laws. Job Responsibilities • Receive incoming equipment, vehicles and assets and verify accuracy against intake documentation • Assign and apply inventory numbers, lot numbers and identification tags • Enter inventory information into auction management systems and maintain accurate and timely records • Photograph assets and upload photos, descriptions and condition notes into auction software systems • Conduct routine yard walks and inventory audits to verify asset location and condition • Coordinate movement and staging of equipment within the yard to support auction preparation • Assist with catalog preparation and lot organization for auction events • Identify and report discrepancies, missing items and damaged equipment • Maintain organized records of titles, ownership documents and asset files when applicable • Support load in and load out processes during auction events • Follow all company safety policies, OSHA requirements and safe work practices • Maintain cleanliness and organization of assigned work areas • Accurately record all hours worked in the company’s timekeeping system in accordance with company policy and state law • Perform other duties as assigned to support auction operations Qualifications • Hands-on experience with tools and lumber in a construction company, rental yard or similar environment preferred • Knowledge of industry terms for construction equipment, attachments and commercial trailers • Excellent customer service skills and professional demeanor • Strong verbal communication skills and professional phone manner • Basic computer proficiency • Ability to multitask in a fast-paced environment • Strong attention to detail and accuracy • Willingness to work occasional overtime as needed • High school diploma or GED preferred Physical Requirements • Ability to walk and stand for extended periods of time • Ability to lift, carry or move items up to 50 pounds • Ability to safely climb on and off equipment when necessary • Ability to work outdoors in varying weather conditions • Ability to bend, stoop, kneel and reach as needed Work Environment This position frequently works outdoors in auction yards, warehouses and equipment storage areas. Exposure to dust, noise, moving machinery, vehicle traffic and changing weather conditions is common. Personal protective equipment may be required. Compliance and Workplace Expectations • This is a non-exempt hourly position eligible for overtime pay in accordance with applicable state and federal wage and hour laws • Employees are required to accurately record all time worked and are prohibited from working off the clock • Meal and rest periods will be provided in accordance with applicable California or Oregon state law based on the employee’s work location • The company complies with all applicable workplace safety regulations and employees are expected to follow all safety rules and immediately report hazards or injuries • The company provides equal employment opportunities and prohibits discrimination, harassment and retaliation in accordance with federal, California and Oregon employment laws • Duties, responsibilities and work assignments may be modified at the company’s discretion to meet business needs and regulatory requirements