Jr. Litigation Group Coordinator

About the company

Mayer LLP

Law practice · 201 to 500 employees

What you'll do

• Prepare and distribute daily lists of calendared deadlines and upcoming due dates for the litigation team
• Calendar follow-up tasks on various matters and ensure assigned tasks are tracked through completion
• Maintain trial schedules for the team, including monitoring trials and significant case events for the next two years
• Assist with developing and maintaining matter-specific task lists and workflows
• Assist with opening new matters and ensuring required information and documentation are entered accurately
• Assign teams and establish appropriate tasks when new matters are opened
• Assist with closing matters and ensuring required closing procedures are completed
• Maintain accurate case lists for individual team members and the litigation group
• Assist with establishing new-matter procedures and checklists for attorneys and paralegals
• Help create and maintain client-specific guidelines, templates, and workflows, recognizing that requirements may vary by client
• Provide day-to-day administrative support to the litigation group
• Maintain team lists, forms, resources, and other administrative materials
• Assist with team purchases and other administrative requests
• Coordinate and maintain group-related records and information
• Assist with vendor invoices and other routine financial or administrative items
• Assist with year-end collections activities as needed
• Assist with client holiday gifts and other client-related administrative projects
• Assist with TIDA events and other client outings or events as needed
• Assist with maintaining attorney CLE records and requirements
• Monitor bar and CLE renewal requirements for attorneys across applicable states
• Assist attorneys with tracking CLE hours, renewals, registrations, and related documentation
• Maintain organized records to support timely completion of bar and CLE requirements
• Assist with administrative aspects of mediation preparation and coordination
• Coordinate mediation invoices and payments
• Send mediation Zoom/virtual meeting links and other logistical information
• Distribute mediation reports and related materials as needed
• Follow up with attorneys and team members to ensure mediation-related tasks are completed timely
• Assist with maintaining organized electronic case files and shared drives
• Monitor the G: drive for older files and assist with the appropriate transfer of materials to iManage
• Assist with periodic file purging and document organization projects
• Ensure files and administrative records are maintained in accordance with firm and client requirements

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