Junior Purchasing Specialist

Join the Team at Moorings Park as a Junior Purchasing Specialist Why Choose Moorings Park? When you join Moorings Park, you become part of an award-winning, purpose-driven organization where people are valued, growth is encouraged, and excellence is celebrated. Our nationally recognized workplace culture, exceptional benefits, and commitment to partner engagement make Moorings Park more than just a place to work—it's a place to build a rewarding career. Together, we create a community where residents and partners alike can belong, connect, and flourish. About Moorings Park Moorings Park® Communities is a nationally recognized Life Plan organization with three distinctive campuses in Naples, Florida. We are dedicated to creating Simply the Best® workplaces through a culture of excellence, compassion, innovation, and service. Recognized as One of the Best Places to Work We're proud to share that Moorings Park Communities has earned four 2026–2027 Novare Employee Satisfaction & Engagement Certifications, reflecting our unwavering commitment to creating an exceptional workplace where partners feel valued, supported, and empowered to thrive. These honors demonstrate what makes Moorings Park different: we believe exceptional resident experiences begin with an exceptional team. By investing in our partners' growth, well-being, and success, we create an environment where people can build meaningful careers while delivering extraordinary care, hospitality, and service every day. Enjoy Simply the Best® Benefits At Moorings Park, we believe in taking exceptional care of our partners so they can provide exceptional care to our residents. We offer a comprehensive benefits package that includes: FREE health and dental insurance FREE telemedicine services for medical and behavioral health needs Vision insurance Company-paid life insurance and short-term disability coverage Generous Paid Time Off (PTO) program Health Savings Account (HSA) with employer contribution Retirement plan with employer match Tuition reimbursement program Wellness program with complimentary access to our on-site fitness center Corporate discount programs Employee Assistance Program (EAP) Supportive and caring executive leadership team Position Summary The Procurement Specialist supports Moorings Park’s purchasing and accounts payable functions by processing purchase orders and invoices, maintaining vendor and purchasing-system information, administering organizational credit cards, assisting departments with procurement and invoice-related issues, and coordinating designated physical inventories. The position serves as a purchasing-system power user and liaison among departments, suppliers, Purchasing, and Accounts Payable. The Procurement Specialist also provides backup support for the Accounts Payable Specialist and Inventory Control Coordinator. Key Contributions Serve as the primary departmental contact and power user for the purchasing and invoice-processing system, maintaining system information and assisting users with routine questions and issues. Coordinate vendor setup and maintenance in accordance with established Purchasing and Accounts Payable procedures, including collecting documentation, confirming required approvals, and maintaining accurate vendor information. Assist departments with purchasing, invoice-processing, supplier, and system-related issues; monitor open matters and communicate resolutions or required follow-up. Administer organizational credit-card activities, including establishing approved cardholders, maintaining records, monitoring outstanding approvals, assisting with transaction coding, and escalating unresolved compliance issues Coordinate designated physical inventories for Dining, Information Technology, and Facilities, including scheduling counts, compiling results, investigating differences with the responsible departments, and confirming completion of reconciliations. Process assigned purchases, including name tags, business cards, mission and appointment cards, cell phones, and other items designated by the Director of Purchasing. Assist the Inventory Control Coordinator and provide backup support for health-services supply replenishment across Moorings Park campuses, as assigned. Maintain purchasing and vendor records in accordance with established documentation and record-retention requirements. Provide backup support for the Accounts Payable Specialist, including invoice processing and preparation of weekly payment schedules in accordance with established approval procedures. Monitor routine supplier inquiries, vendor statements, and invoice discrepancies; research issues and coordinate resolution with the appropriate department or Accounts Payable representative. Maintain vendor forms and supporting documentation and follow up on missing information or approvals. Assist with tracking certificates of insurance and follow up on missing or expired documentation in accordance with established requirements. Qualifications & Requirements Excellent oral and written communication skills in the English language required. During emergencies or natural disasters, may be required to remain on duty for the duration of the event. High School Diploma or equivalent One to two years of experience in procurement, purchasing, accounts payable, inventory coordination, or a related administrative financial function. Experience in senior living, healthcare, hospitality, or a nonprofit environment is preferred.