Laboratory Administrative Assistant

Description Position at New Pig Corporation Laboratory Administrative Assistant The Laboratory Administrative Assistant provides organizational, logistical, and clerical support to ensure smooth day-to-day essential laboratory operations. This role handles documentation, scheduling, communication, and administrative compliance, and supports the laboratory’s technical testing and analysis. This is a non-technical role with development opportunities for technical growth. Qualifications: • Education: Preferred Bachelor’s or Associate's degree in the science field, or 3-5 years of equivalent experience with identified skills • Experience: Entry-level to 2 years • Skills: Strong organizational skills, proficiency in office software (Excel, Word, database systems, SharePoint), high attention to detail, excellent time management, collaboration, and multitasking • Certifications: Generally none required, though familiarity lab safety preferred 1. Documentation & Records Management: • Maintain and organize lab files, records, and databases (paper and electronic) • Ensure proper filing and retention of test results, certificates, and compliance documents • Enter and update data in laboratory information management systems (LIMS) • Prepare, proofread reports, format and format documents and Test method SOPs • Track and manage document version control for SOPs and policies • Assist with archiving and retrieving historical records for audits or inquiries 2. Scheduling & Coordination: • Schedule staff meetings, training sessions, and equipment maintenance appointments • Coordinate calendars for lab management and senior staff • Arrange logistics for inspections, audits, or vendor visits • Coordinate sample pickup/delivery schedules with couriers or other departments 3. Communication & Correspondence: • Serve as a point of contact for internal and external inquiries (phone, email, in-person) • Liaise with vendors and suppliers regarding orders, deliveries, and invoices • Contact with outside Laboratories for sample processing 4. Inventory & Procurement Support: • Track office and basic lab supply inventories (PPE, consumable supplies, laboratory instruments, or materials for experiments, etc.) • Complete inventories of chemical cabinets and verify supporting documents are up-todate provide list to team lead for ordering chemicals • Process purchase requisitions and follow up on order status • Receive and log incoming deliveries; route items to appropriate staff • Maintain vendor contact lists and basic procurement records • Assist with invoices tracking under supervision 5. Compliance & Administrative Support: • Assist in preparing documentation for regulatory audits or accreditation reviews • Maintain logs required for compliance (equipment maintenance logs, etc.) 6. General Office & Laboratory Support: • Support sample management; organizing, labeling, and removal • Support maintaining a clean, organized, laboratory facility • Handle incoming and outgoing mail and packages for samples and other items • Support meeting logistics (meeting notes, follow-ups, and room set-ups) • Point of contact with IT or Facilities for work items 7. Cross-Functional Support: • Assist Laboratory Manager with special projects, reports, or presentations • Support Laboratory Technicians with preparation of sample specimens • Other items as needed New Pig is an Equal Opportunity Employer. If you require a reasonable accommodation in relation to the application process, please email [email protected] .