Legal Administrative Assistant

Legal Administrative Assistant Job Locations US-TX-Dallas ID 2026-3558 Category Administrative/Clerical Type Regular Full-Time FLSA Status Non-Exempt Scheduled Hours 40 Workplace On-Site Overview Foley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. It’s a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too. #LI-onsite Foley & Lardner LLP is seeking a detail-oriented Administrative Assistant to support the Estate Planning Practice Group in Dallas. This role provides administrative and organizational support to attorneys and legal professionals, assisting with client matters, document management, scheduling, and day-to-day practice operations. The ideal candidate is proactive, highly organized, and committed to delivering outstanding client service in a fast-paced professional environment. Responsibilities Process check requests, invoices, and expense reimbursements through Chrome River Assist with new client and matter intake, including preparation of engagement letters and related documentation Submit and monitor conflict checks Schedule client meetings, conference calls, and attorney meetings Reserve conference rooms and coordinate meeting logistics Arrange travel accommodations and prepare travel itineraries as needed Prepare and maintain physical and electronic client binders and presentation materials Review, scan, file, and save documents within the firm's document management system NetDocs Download, organize, and distribute documents received through Dropbox and other file-sharing platforms Assemble documents for delivery, prepare FedEx and courier labels, and arrange for shipment Proofread documents for formatting, accuracy, grammar, and completeness Create, label, organize, and maintain client and matter files Update contact, client, and matter information within the firm's practice management systems Assist with maintaining client indexes and records for estate planning, trust, tax, and related matters Perform other administrative duties and special projects as assigned Qualifications High School Diploma or GED required Minimum of two (2) years of experience in an administrative support role required Prior law firm and estate planning experience desired Excellent verbal and written communication skills with a professional and client-service-focused approach Working knowledge of all Microsoft Office platforms preferred Ability to handle confidential and sensitive information with discretion In support of transparency and equity in the workplace, Foley provides salary ranges for all positions. The figures below represent the full compensation range for this position. The actual amount offered will be between the range minimum and midpoint based on the following factors: education, experience, geographic market, and internal pay equity at Foley. Dallas - $58,100 to $81,300 Options Apply for this job online Apply Share Email this job to a friend Refer Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on your newsfeed Foley offers a comprehensive benefit program which currently includes Paid Time Off; Paid Holidays; Medical, Dental and Vision insurance; 401(k) Retirement; Disability and Life insurance; Adoption Assistance; Backup Care for Dependents. Foley & Lardner LLP is an Affirmative Action/Equal Opportunity Employer/Vet/Disabled About Foley & Lardner: Foley is an Am Law 50 law firm consistently ranked among top-tier practices. With over 1,100 lawyers in 27 offices across the United States, Mexico, Europe, and Asia, our market-leading platform includes Corporate, Intellectual Property, and Litigation. Adding depth to our bench strength, we focus on four primary sectors: Energy, Health Care & Life Sciences, Innovative Technology, and Manufacturing. We look beyond the law to focus on the constantly evolving demands facing our clients and act as trusted business advisors to deliver creative, practical, and effective solutions. For nearly two centuries, Foley has maintained its commitment to the highest level of innovative legal services and to the stewardship of our people, firm, clients, and the communities we serve. While respecting our roots, we’re also continuously looking to modernize all aspects of our business and elevate who we are and what we do, which keeps us focused on the future. Application FAQs Software Powered by ICIMS www.icims.com