Logistics Coordinator

MANE is a 5th generation French family-owned business known for innovation and progress in the world of Flavor and Fragrance. As sensation enthusiasts, we strive to provide exceptional moments in people’s daily lives through the timeless flavors and fragrances we create. With our passion, creativity, and innovation, “We capture what moves”. We have an immediate opportunity to hire a Logistics Coordinator at our Creative Center in Parsippany, NJ. The Logistics Coordinator supports the Sample Logistics Project Leader and Sales Administration team in the preparation, coordination, tracking, and shipment of customer samples. Following established procedures, this position assists with maintaining accurate sample information, preparing labels and documentation, coordinating product movement between MANE locations, and ensuring samples are ready for shipment according to customer and project deadlines. The Logistics Coordinator works closely with Sales, Evaluation, Project Coordinators, laboratory personnel, Shipping, and other internal departments to support an efficient and timely sample logistics process. DUTIES AND RESPONSIBILITIES: Assists with the preparation, labeling, documentation, and organization of customer samples for shipment. Supports the Sample Logistics Project Leader in ensuring final samples are accurately prepared and ready for the Shipping Coordinator. Reviews daily priority reports and organizes assigned activities according to project and shipment deadlines. Tracks the status of sample requests, project closeouts, evaluations, approvals, and shipments. Updates Sales, Evaluation, Project Coordinators, and other appropriate personnel regarding sample status, anticipated completion dates, delays, or other issues. Coordinates with the App Lab, Sample Lab, Oil Librarian, and other laboratory personnel to support the timely completion of samples. Assists with ensuring that samples have been evaluated and olfactively approved before shipment, in accordance with established procedures. Prepares and verifies labels, packing lists, shipping documents, and other required paperwork for customer shipments. Supports NYCC coordination by working with the NYCC Project Coordinator to ensure labels and paperwork are complete for shipments leaving New Jersey. Assists with the coordination of daily courier services between MANE locations, including Wayne, Parsippany, and New York City. Helps coordinate the movement of products, bases, and samples between MANE locations. Maintains accurate and timely information in business systems, spreadsheets, and other department records. Identifies and communicates missing information, discrepancies, conflicts, or delays that may affect project closeout or customer shipment deadlines. Provides administrative and logistical support to the Sample Logistics Project Leader. Provides backup support to the Sample Logistics Project Leader and Shipping Coordinator as needed. Learn and follow established Sample Logistics procedures, department requirements, and applicable ISO documentation. Assists with process improvement initiatives and special projects as requested. Maintains organized work areas and records in accordance with department standards. Protects confidential company, customer, product, and project information. Other duties in support of company objectives Consistent with MANE’s environmental commitments, every employee shall actively participate in relevant education/training based upon corporate and local environmental objectives. Where these objectives are relevant to job-related and job-specific roles and responsibilities, each employee shall adhere to applicable environmental policies and procedures, as well as act on best practices. EDUCATION AND EXPERIENCE: High school diploma or equivalent required. College coursework or an associate degree preferred. One to three years of administrative, logistics, customer service, laboratory support, or related experience preferred. Experience in the fragrance, flavor, cosmetics, or consumer products industry is a plus. Experience working with spreadsheets, databases, shipping systems, or business software preferred. Familiarity with sample coordination, project administration, or shipping processes is helpful. PHYSICAL REQUIREMENTS: Ability to lift and move sample packages and boxes in accordance with company safety guidelines MANE offers industry leading benefits including a generous PTO plan. Additional benefits include paid holidays, annual year-end shutdown, annual and bi-weekly 401(k) contributions, tuition reimbursement, paid parental leave, employee assistance programs and many more. MANE is known for having a culture that focuses on our employees and their well-being. See for yourself why our employees love working at MANE! Pay Transparency Disclosure: The anticipated annual salary range for this position is $28 per hour to $30 per hour. Final compensation will be determined based on a variety of factors, including but not limited to experience, qualifications, geographic location, and applicable legal considerations. This role is also eligible for a discretionary annual bonus, which is awarded based on both individual and company performance. MANE is an equal opportunity employer.