Mailroom Coordinator - Part-time

The duties listed below are representative of the types of responsibilities required for the role. Additional tasks may be assigned as needed to meet the needs of the organization: Mailroom & Office Operations Part-time 9am-2pm • Oversees daily mailroom activities across the company’s main campus, including sorting, distributing, and preparing outgoing mail and packages via FedEx, UPS, and USPS. • Maintains postage meters, mail scales, and digital shipment logs to ensure accurate tracking and cost control. • Coordinates bulk mailings, scanning, shredding, and document archiving in accordance with confidentiality and retention standards. • Performs company errands and makes deliveries as needed to support daily operations and ensure timely completion of tasks. • Monitors and replenishes office and mailroom supplies and inventory to support uninterrupted operations. Fleet & Facilities Support • Manages company vehicle scheduling and usage, ensuring timely maintenance, accurate mileage tracking, and adherence to fleet policies. • Maintains complete and up‑to‑date vehicle records, including registrations and maintenance documentation. • Coordinates routine service, repairs, and required inspections with approved vendors through the fleet management provider. • Performs general fleet vehicle maintenance and upkeep, including washing, vacuuming, snow removal, and ensuring vehicles remain clean, presentable, and ready for use. • Supports general facility tasks, such as flag maintenance, bulletin board updates, and basic office upkeep to maintain a professional environment. • Performs other duties as assigned by the Compensation Manager and/or HR leadership.