Maintenance Clerk

Key Responsibilities Maintenance Parts & Inventory Order, receive, organize, and track maintenance parts, tools, equipment, and supplies. Maintain accurate inventory records, including part numbers, descriptions, quantities, and storage locations. Assist maintenance technicians in identifying and locating appropriate replacement parts and materials. Monitor stock levels and coordinate replenishment of commonly used and critical maintenance items. Perform inventory counts and help resolve discrepancies. Track parts usage, returns, and inventory adjustments. Maintain organized maintenance parts and supply areas. Identify opportunities to improve inventory accuracy, material availability, and cost control. Purchasing & Vendor Coordination Create and process purchase requisitions and purchase orders in accordance with company procedures. Communicate with vendors regarding pricing, availability, delivery dates, and order status. Obtain quotes, compare purchasing options, and assist with identifying cost-effective solutions. Follow up on outstanding orders and communicate delays to maintenance leadership. Coordinate with outside contractors, service providers, and equipment rental companies. Verify receipts, invoices, and purchase order information for accuracy. Assist with returns, credits, and invoice discrepancies. Maintain accurate vendor and purchasing records. Preventive Maintenance Program Administration Support the administration and ongoing maintenance of the plant's preventive maintenance (PM) program. Maintain PM schedules, equipment records, work order information, and related documentation in SAP or designated maintenance systems. Assist with generating, distributing, tracking, and administratively closing preventive maintenance work orders. Monitor scheduled versus completed preventive maintenance activities and follow up on outstanding or overdue work orders. Coordinate with maintenance leadership and technicians to ensure PM records are accurate and updated. Assist with updating PM task information, equipment records, and maintenance schedules as directed. Identify and communicate gaps in PM documentation, scheduling, or completion. Support consistent execution and documentation of the preventive maintenance program. Maintenance Reporting & Data Management Prepare and maintain routine maintenance reports, spreadsheets, and performance summaries. Track preventive maintenance completion rates, overdue work orders, and maintenance activity. Generate reports related to maintenance purchasing, parts usage, inventory levels, and expenses. Maintain accurate data in SAP and other applicable systems to support reporting and analysis. Assist maintenance leadership with identifying trends, recurring issues, and opportunities for improvement. Provide timely reports and information to support maintenance planning, budgeting, and operational decisions. Maintenance Administration Enter and maintain purchasing, inventory, and maintenance-related information in SAP and other company systems. Assist with maintenance work order documentation, updates, and administrative closeout. Maintain organized records of purchases, parts, vendor transactions, and maintenance activities. Support maintenance budget tracking and expense reporting. Prepare spreadsheets, reports, and other administrative documents. Coordinate administrative requirements for maintenance projects, contractors, and equipment services. Collaborate with Maintenance, Production, Purchasing, and Finance to support daily operations. Perform general clerical and administrative duties for the Maintenance Department. Safety & Continuous Improvement Follow company safety policies and procedures when working in maintenance and production areas. Maintain clean, organized, and safe parts storage and work areas. Report material shortages, purchasing delays, and other concerns that may affect maintenance activities. Identify opportunities to improve inventory accuracy, purchasing efficiency, preventive maintenance tracking, and administrative processes. Support maintenance initiatives focused on equipment reliability, operational efficiency, and continuous improvement. Qualifications Required Qualifications High school diploma or GED. Two or more years of experience in purchasing, inventory control, parts management, maintenance administration, or a related position. Experience working with vendors, suppliers, or purchasing processes. Proficiency in Microsoft 365, particularly Excel and Outlook. Ability to research and identify parts using part numbers, descriptions, catalogs, or manufacturer information. Strong organizational skills and attention to detail. Ability to maintain accurate records, track activities, and prepare reports. Strong communication and problem-solving skills. Ability to manage multiple priorities and follow through on time-sensitive requests. Ability to learn and navigate maintenance management, purchasing, and inventory systems. Comfortable working onsite in an active manufacturing environment. Preferred Qualifications Experience using SAP, particularly SAP Plant Maintenance (SAP PM), purchasing, or inventory functions. Previous experience supporting a manufacturing maintenance department. Experience administering or supporting a preventive maintenance program. Familiarity with maintenance work orders and computerized maintenance management systems (CMMS). Experience with industrial spare parts, automotive parts, or equipment parts management. Knowledge of mechanical, electrical, pneumatic, or hydraulic parts and supplies. Experience with purchase orders, invoice reconciliation, vendor coordination, and budget tracking. Intermediate Excel skills, including formulas, PivotTables, and data analysis. Experience preparing maintenance performance reports, including PM completion and overdue work orders. What You'll Bring Organization: You maintain accurate records, keep materials organized, and manage competing priorities. Initiative: You take ownership of requests and follow through without constant supervision. Problem-solving: You can research parts, work with vendors, and find solutions when materials are difficult to locate. Technical curiosity: You enjoy learning about equipment, tools, and maintenance-related materials. Communication: You provide timely updates and work effectively with technicians, supervisors, and vendors. Teamwork: You understand how your responsibilities contribute to equipment reliability and production efficiency. Accountability: You take pride in accurate work, reliable reporting, and dependable service. Adaptability: You can adjust priorities when urgent maintenance needs arise. Compensation & Benefits Compensation: Pay range to be confirmed based on the approved position budget and qualifications. Eligible employees receive a competitive benefits package that may include: Medical, dental, vision, and prescription coverage 401(k) with company match Paid time off and company holidays Life and disability insurance Tuition reimbursement Training and career development opportunities Benefits are subject to applicable plan eligibility requirements.