Maintenance Coordinator - BP (USA)

Purpose The Maintenance Support Coordinator is responsible for providing administrative and logistical support to the maintenance team. This role ensures timely coordination of work orders, inventory tracking, vendor communication, and compliance with safety and operational standards. Areas of Responsibility / Tasks Performance must reflect appropriate level of expertise and achievement of the desired results for the items listed below. General Policy Maintenance Documentation & Reporting Maintain accurate records of maintenance activities, equipment history, and service logs, and generate reports on maintenance costs. Inventory & Spare Parts Management Develop, implement, and manage inventory systems for maintenance parts, consumables, and critical spares, including tracking levels, usage, and replenishment needs. ERP / CMMS System Ownership Maintain and manage all maintenance-related data within the ERP/CMMS system, ensuring accuracy of inventory, work orders, and maintenance records. Procurement & Vendor Coordination Coordinate with vendors and suppliers for parts, materials, and services, including tracking orders, maintaining vendor contacts, and supporting procurement processes. Process Development & Continuous Improvement Establish and maintain standardized processes for inventory control, maintenance documentation, parts ordering, and tracking to improve efficiency and accuracy. Compliance & Audit Support Support maintenance compliance efforts by maintaining documentation for OSHA, EPA, and internal standards, and ensuring audit readiness for maintenance operations. Communication & Reporting Support Serve as a central point of coordination for maintenance-related on inventory status, outstanding orders, and key operational metrics. Minimum Qualifications/ Education / Experience / Certifications Education: High school diploma or equivalent; associate degree or technical certification preferred Experience: 2+ years of experience in maintenance coordination, facilities support, or related field. Strong organizational and communication skills. Proficiency in CMMS (Computerized Maintenance Management Systems) and Microsoft Office Suite. Ability to prioritize tasks and work in a fast-paced environment. Knowledge of safety regulations and maintenance procedures. Competencies; Knowledge, Skills, Abilities (KSA) To perform this role successfully, an individual must have experience achieving desired result(s) in their areas of responsibility. The requirements listed below are representative of observable behaviors and essential knowledge, skill, and abilities required of a successful incumbent within our culture. Must be comfortable working in a shared space, with constant noise, with/or without the use of a private office. Must be comfortable working in a non-climate controlled environment. Schedules may vary from week to week based on business demands in excess of 40 hours with or without notice. All injuries regardless of severity must be reported to your Supervisor/HR immediately. Work Environment / Conditions The work environment/conditions described herein are representative of those that an incumbent may experience, and therefore must be adaptable to work in a shared space, with constant noise, with/or without the use of a private office. Schedules may vary from week to week based on business demands in excess of 40 hours with or without notice. Physical Requirements / Demands The physical demands described herein are representative of those that must be met by an incumbent to successfully perform the essential functions of this job. *Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions & physical demands of this role. Ability to sit, stand, and walk for extended periods. Occasional lifting of up to 25 lbs. May require occasional visits to production or maintenance areas.