Marketing Project Coordinator

Marketing Project Coordinator Location: 100% On-site | Caldera HQ, Westlake Village, CA Caldera Medical’s Mission - To Improve the Quality of Life for Women! About Caldera Medical Caldera Medical is committed to improving the quality of life for women worldwide through innovative pelvic health and neuromodulation solutions. Headquartered in Westlake Village, CA, with international operations in Neuchâtel, Switzerland, Caldera combines clinical insight with engineering excellence to bring meaningful therapies to market. The Opportunity Love keeping a lot of moving pieces on track and seeing a project through from first idea to finished result? We’re launching a new Marketing Center of Excellence (CoE), and we’re looking for a Marketing Project Coordinator to be the person who makes it run. You’ll own our marketing projects from intake to in-market, keeping timelines, approvals, and budgets on track across our business units and agency partners. You’ll also own our tradeshow and event presence, our marketing materials and branded merchandise, and the logistics behind our humanitarian program, which brings life-changing care to underserved women around the world. It’s a high-visibility role with variety every day and a chance to help build something new. Duties and Responsibilities: Own the marketing project list end to end: build timelines, track dependencies across business units and agency partners, and flag risks early. Run project intake, status tracking, and a rolling 12-month marketing calendar in our project-management tool. Lead regular business unit meetings, including agendas, action items, and follow-up. Route materials through marketing, legal, and regulatory review, and maintain the library of approved assets. Manage POs, invoices, and monthly marketing spend tracking against budget. Own logistics for medical congresses, physician education events, and hands-on surgical training labs, including registration, housing, shipping, and booth setup. Manage booth properties, displays, printed literature, and promotional inventory, and fulfill sales rep requests. Coordinate humanitarian program shipments and paperwork with physicians and partners. Run our branded merchandise program, including an online company store for employees and sales reps. Load and tag event leads in Salesforce and support monthly marketing reporting. Objectives and Measurable Performance Accountabilities: • Project delivery: keep every marketing project moving from idea to launch on schedule, with clear owners, timelines, and approvals across teams and agency partners. • Event readiness: deliver a polished, show-ready brand presence at every congress and physician event, on time and on budget. • Materials, branded merchandise & humanitarian program: keep our marketing materials current, on-brand, and quickly in the hands of our sales team; build and launch our company merchandise store; and help get life-changing care to underserved women through our humanitarian program. • Spend control & lead capture: keep marketing spend organized and on budget, and turn every event into tracked, actionable leads for our sales team. Required Knowledge, Skills and Abilities: Bachelor’s degree in marketing, communications, or business, or equivalent experience. 2–4 years of experience in project coordination, events, or tradeshow logistics; marketing, medical device, or other regulated industry experience preferred but not required. Experience managing multiple simultaneous projects with external agencies or vendors. Strong Excel and MS Office skills; experience with a project-management tool (ClickUp, Asana, Monday, or similar); Salesforce/CRM exposure. Highly organized, with strong follow-through and clear, concise written communication. Ability to travel up to 25% to support events, lift booth materials up to 50 lbs, and work on-site at shows, including setup and teardown. PM certification (CAPM or similar) is a plus. Don’t meet every requirement? If you’re a strong organizer with event or project coordination experience, we encourage you to apply. Why This Role Matters Our new Marketing CoE is how Caldera’s brands show up to surgeons, sales teams, and patients around the world. You’ll be the one making sure every project lands on time, every booth is ready, and every shipment reaches the women who need it. Competitive Compensation, Comprehensive Benefits, and more! Medical and Dental Benefits Vision Coverage 401(k) with 4% matching contributions after 90 days of employment Basic Life and AD&D Unlimited Vacation Policy 6 Weeks Paid Maternity Leave 10 paid holidays Being surrounded by amazing people! ( This role is being filled directly by our in-house recruiting team. We are not working with outside agencies for this position. ) Our Culture - Where Career and Passion come together! • A culture of family and team… not a corporate goliath where you're just another number. • All employees get a seat at the table and have influence with management. We care about giving back to the community. Our team donates time to helping local charities throughout Southern California. • The Women's Health Initiative is the heart of what we do; every day we put underprivileged women first. • Our goal is to treat 1 million women suffering from incontinence by 2027! Who is Caldera Medical? Caldera Medical is dedicated to improving the quality of life for women through innovative surgical solutions for stress urinary incontinence, pelvic organ prolapse, polyps, and fibroids. Our products are trusted by surgeons worldwide, and our commitment extends beyond medical advancements. We foster strong partnerships with surgeons and lead the largest humanitarian program in women’s health, aiming to provide treatment to one million underserved women by 2027. Guided by integrity, we prioritize patients, customers, employees, and the community over profit. As the fastest-growing women’s health company, we remain committed to expanding education and access to life-changing care for women everywhere. Caldera Medical is an equal opportunity employer and considers all candidates for employment regardless of race, color, religion, sex, national origin, citizenship, age, disability, marital status, military or veteran's status (including protected veterans, as may be required by federal law), sexual orientation, gender identity or any other category protected by law.