Nurse Staff Analyst - Staffing Office - FT Days

QUALIFICATIONS Required : Documented courses and / or work experience in office management and administrative support functions; Computer / work processing experience; Positive interpersonal communication skills; Excellent communication skills: telephone, oral and written, including grammar, composition, spelling and punctuation; Problem solving skills; Detail oriented, and ability to do repetitive work; Ability to maintain an objective and factual outlook in addressing information flow; Capable of independent decision-making, and communication within prescribed guidelines; Self-directed with strong organization skills; Maintains a positive and flexible attitude; Professional discretion and confidentiality; Ability to handle upset / difficult guests; Ability to prioritize work assignments and manage multiple projects with minimal supervision; Knowledge of HIPPA standards; and maintains knowledge of all Nursing Personnel Policies, including the Oregon Nurses Association contract. Preferred : Administrative or Computer Science undergraduate education and training. TYPICAL PHYSICAL/MENTAL DEMANDS Light physical and moderate cognitive demands. Ability to get to all nursing units in the hospital. Able to sit for 2 – 3 hours at a time. Able to bend and reach intermittently. Able to handle multiple phone lines and walk-in guests. Able to work independently and with others. Able to work with time constraints, manage multiple tasks, and handle frequent interruptions. Able to prioritize and organize work. ESSENTIAL JOB FUNCTIONS Produces automated nursing schedules for review by Nursing Department Directors or Unit Managers 4 weeks prior to schedule start date. Finalizes and post schedules 2 weeks prior to schedule start date. Monitors future workload increase needs. Checks/monitors and keeps up-to-date all vacancy rotations lines. Maintains 6 months of pending schedules for vacation planning available to staff. Maintains records including sick calls, orientation list of staff, scheduling system, orientation book and printer operations. Maintains calls schedules for Cardio Pul. Responsible for changes in schedules greater than 24 hours ahead, including workload increases, and vacation relief booking. Keeps daily and interval records, reports and maintain statistics on staffing. Processes request for time off by staff, including FLMA, OFLA, WC leaves and education time off requests. Reviews schedules for gaps in core staffing and proactively adjusts schedules to provide core staffing in nursing units out to three weeks in the future on a “rolling” basis. Continue with follow-up calls at two weeks and then one week before the open shift, then daily until filled. Notifies employees of all advance booking shifts; establishes and publishes vacation pre-booking shifts and vacant pre-booking shifts. Advises and gives notice of all vacant rotation lines for new hires. Keep up-to-date records of all agency staff provided by Director of Staffing Operations. Rounds on all nursing units weekly and as needed for staffing purposes. Meets with Department Directors and Unit Managers on staffing issues as needed. Prepares, checks and review daily staffing needs based on patient acuity and/or other workload measurements. Processes necessary staffing changes after review and consultation with Department Director, Unit Manager or designee. Coordinates Flex Team staff schedules to meet core staffing needs on nursing units, and additional staff as requested by Department Directors and Unit Managers. Schedules all clinical staff for required certifications ahead of time and maintains accurate records as appropriate for assigned departments (ACLS, BLS, PALS, NRP, etc). Serves as Primary contact for all units regarding time card edits and schedule change requests. MARGINAL JOB FUNCTIONS Performs other duties as assigned.