Office Administrator
Hutker Architects
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- Pay
- $65K to $80K
- a year
- Location
- Vineyard Haven, MA
- Work style
- On-site
- Job type
- Full time
- Posted
- Oct 8
- 11 days ago
Career path
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About the company
Hutker Architects
Architecture & planning · 51 to 200 employees
Hutker Architects, a design-led residential architecture practice,
What you'll do
- Serve as a welcoming first point of contact for clients, visitors, and callers; manage general voicemail and route prospective client inquiries to appropriate staff.
- Support the MV leadership team with scheduling, travel arrangements, correspondence, client meeting coordination, timesheet entry, and expense reports.
- Coordinate internal, external, and virtual meetings, including scheduling, preparing conference rooms, and arranging refreshments and materials.
- Assist project teams with client meeting preparation and other project-related administrative tasks.
- Track continuing education credits and coordinate architectural license renewals.
- Coordinate studio events, learning sessions, team gatherings, and employee celebrations.
- Provide administrative support to Marketing, HR, Operations, and IT as needed.
- Support employee onboarding and offboarding, maintain internal records, and update SharePoint and other firm resources as needed.
- Manage mail, shipping, office supplies, equipment maintenance, and local office errands.
- Maintain an organized, tidy, and welcoming office, including shared spaces and conference rooms.
- Coordinate building maintenance, repairs, and services with property managers, vendors, and technicians.
- Provide additional administrative and logistical support as needs arise, anticipating day-to-day needs and helping the studio run smoothly.
What you need
- At least 2 years of administrative or office support experience.
- Proficiency in Microsoft Office and virtual meeting platforms.
- Strong communication, organizational, and time management skills.
- Ability to manage multiple priorities, anticipate needs, and follow through with attention to detail.
- A collaborative, service-oriented approach and the ability to work independently with sound judgment.
- Discretion when handling confidential information.
- A valid driver’s license and reliable transportation for local errands.
- Ability to lift up to 25 pounds.
Key skills
organizational skillsproactive approachwelcoming presence
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See full description on company page, apply now
Read the full posting here
Hutker Architects, a design-led residential architecture practice, is seeking an Office Administrator who brings strong organizational skills, a proactive approach, and a welcoming presence to our Martha’s Vineyard studio. Working closely with studio leadership, the Director of Operations, and teams across the firm, you’ll coordinate daily office operations, support a positive studio environment, and help create a thoughtful experience for colleagues, clients, and visitors.
This is an in-office position with a Monday–Friday schedule. This position can be structured around 30–40 hours per week, with a set weekly schedule agreed upon based on the candidate’s availability.