Office Assistant
Blackrock Logistics Inc
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- Pay
- $25 to $30
- an hour
- Location
- Costa Mesa, CA
- Work style
- On-site
- Job type
- Full time
- Posted
- Nov 2
- 1 day ago
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About the company
Blackrock Logistics Inc
Truck Transportation · 501 to 1,000 employees
Blackrock is an industry leading freight shipping service backed by a committed core team with proven leadership in the field. At Blackrock, we are firmly committed to exceeding your expectations in all aspects of shipping and logistics. Our fleet is equipped with the most up to date and current technology in the industry.
What you'll do
- The Office Assistant provides essential administrative and clerical support to ensure efficient daily office operations.
- Responsibilities include managing correspondence, maintaining filing systems, performing data entry, and providing customer service to internal and external stakeholders.
What you need
- Candidates must have a high school diploma or equivalent and at least one year of experience in an administrative or clerical role.
- Proficiency in Microsoft Office Suite and strong organizational and communication skills are required.
- Education: a high school diploma or an associate degree
Key skills
Administrative supportClerical assistanceData entryDocument preparationFiling systemsCustomer serviceMicrosoft Office SuiteWordExcelOutlookCommunication skillsOrganizational skillsAttention to detailConfidentialityInventory managementCalendar management
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Description
Position Summary: The Office Assistant role provides essential administrative and clerical assistance to ensure the smooth, efficient daily operation of the office. This position supports staff and management with document preparation, correspondence, filing, data entry, and general office coordination, and plays a key role in maintaining organized office systems and delivering strong internal and external customer service.
Key Duties and Responsibilities:
Greet visitors and answer, screen, and direct incoming phone calls and emails in a professional manner.
Maintain a clean, organized, and welcoming reception area and shared office spaces.
Maintain accurate physical and electronic filing systems, ensuring documents are organized and easily retrievable.
Perform data entry and maintain the accuracy of company records and databases.
Order and track inventory of office supplies and equipment.
Operate office equipment and coordinate basic troubleshooting or service requests as needed.
Schedule appointments and meetings and coordinate calendars for staff as needed.
Process incoming and outgoing mail, shipments, and deliveries.
Provide administrative support to other departments and assist with special projects as assigned.
Requirements
Required Qualifications:
High school diploma or equivalent required.
At least one year of experience in an office support, administrative, or clerical role.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and standard office equipment.
Strong written and verbal communication skills.
Excellent organizational skills and attention to detail.
Ability to maintain confidentiality of sensitive information.
Preferred Skills and Experience:
Associate's degree in business administration or a related field.
Bilingual (English/Spanish) communication skills.
Physical & Environmental Requirements:
Physical Demands:
Prolonged sitting (office/administrative work)
Lifting up to 20 lbs.
Repetitive hand/wrist movements (typing, scanning, equipment use)
Work Environment:
Office Environment