Office Coordinator I

About the company

HarbisonWalker International

Glass, ceramics & concrete · 1,001 to 5,000 employees

What you'll do

• Perform Human Resources functions including verifying weekly timecards and entering into ERP system, checking weekly payroll register for correctness; coordinate with corporate payroll and HR, processing new hire paperwork, benefits, payroll and fielding basic HR questions; print and update HarbisonWalker Business Systems (HBS) documents.
• Process accounts payable invoices; prepare invoices for subcontractor payments and maintaining records; generate and enter sales orders into ERP system.
• Enter and receive all purchase orders; ensure proper level of supplies are kept on hand at plant; process accounts receivable, including leases, rentals, and raw materials; count and monitor all non-inventoried items and place purchase orders.
• Entering and updating shipping information; closing out shipment; scan pallets for shipments (Oracle, TRAX, WMS).
• Purchasing and ensuring proper level of suppl;ies are kept on hand at plant; Maintaining office supplies. 
• High school diploma or GED certificate
• Requires zero (0) – two (2) years of hands-on administrative support experience in a manufacturing office environment.
• Requires computer operation skills including, proficiency in Microsoft Office Suite.
• Requires strong interpersonal and communications skills and the ability to work effectively in a team and individual environment.
• Requires analytical skills and the ability to assemble data.
• Requires time management and organization skills with accurate and precise attention to detail.
• Physical Activity:  Requires more than 2/3 of time using hands/fingers to handle and/or feel or reaching with hands and arms; 1/3 to 2/3 of time sitting, talking or hearing; less than 1/3 of time standing or walking.
• Lifting:  Requires lifting up to 25 pounds less than 1/3 of time.
• Vision:  Requires accurate close and distance vision and the ability to focus.
• Environment:  Requires more than 2/3 of time in an office setting with very limited exposure.
• Noise:  Requires exposure to moderate noise.

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