Onsite Administrative Assistant
Tahoe Therapeutics
- Pay
- $70K to $90K
- a year
- Location
- South San Francisco, United States
- Work style
- On-site
- Posted
- Oct 19
- 3 days ago
Career path
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About the company
Tahoe Therapeutics
Biotechnology · 11 to 50 employees
Tahoe Therapeutics is a biotechnology company working on building the ground truth for biological superintelligence. Our Mosaic platform is the first to make in vivo data generation scalable, with single-cell resolution, allowing us to map how drugs affect patient-derived cells in the body across a wide range of biological contexts. We are building the world’s largest in vivo single-cell perturbation atlas — and using it to train multimodal foundation models that learn the context-dependent nature of gene function, disease progression, and drug response. By combining cutting-edge machine learning with the most biologically relevant datasets ever assembled in drug discovery, our mission is to find better drugs, faster — and bring them to more patients who need them.
What you'll do
- Provide administrative and office support to staff and the executive team, handling confidential and sensitive information with the utmost discretion and integrity.
- Manage scheduling needs by coordinating calendars, arranging meetings, booking travel, and responding to ad hoc logistical requests.
- Respond to general inquiries from internal and external contacts in a professional and timely manner, ensuring issues are addressed or routed appropriately. Act as a primary liaison between executives and internal/external stakeholders.
- Prepare, proofread, and edit a variety of business documents—including correspondence, reports, and presentations—while maintaining accurate and organized digital and physical records.
- Ensure the office is well-stocked with supplies, snacks, drinks. Manage inventory and maintain a clean, organized, and professional workspace.
- Partner with the HR operations team to facilitate a seamless and welcoming onboarding experience for new hires, and support smooth offboarding processes.
- Assist with the execution of special projects and strategic initiatives assigned by the leadership team, ensuring timely progress and high-quality outcomes.
- Plan and execute team-building activities and company events, both onsite and off-site.
- Introduce new ways to scale operations through automation, and AI agents.
What you need
- Subject to extended periods of sitting and/or standing, vision to monitor and moderate noise levels.
- Work is generally performed in a office environment, and sometimes in lab as needed.
- Ability to lift and carry up to 40 pounds.
- Ability to bend, reach, and occasionally climb stairs or ladders.
- Bachelor’s degree or equivalent experience.
- Proficiency in Google Suite (Mail, Docs, Slides, Forms), Slack, Zoom.
- Excellent organizational and time management skills with the ability to prioritize tasks effectively.
- Exceptional communication and interpersonal skills.
- High level of discretion and professionalism in handling confidential information.
- Ability to work independently and collaboratively in a fast-paced environment.
- Strong problem-solving skills and attention to detail.
- Flexibility and adaptability to changing priorities and demands.
- Ability to troubleshoot IT issues and provide quick resolutions.
- Proficient with AI tools, agents and other automations.
- Early stage biotech company experience is preferred.
- Experience providing EA support of C-suite preferred.
Key skills
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