Operations Assistant

OPERATIONS ASSISTANT We are hiring for an entry-level Operations Assistant at Sautter Crane Rental. Candidates do not need to have prior experience with cranes or construction to be considered. We are seeking candidates with: strong communication skills, adaptability, teamwork, and the drive to succeed. If you are dependable, hardworking, and eager to learn, then this role provides an excellent opportunity to launch a long-term career with a stable and growing company. This role is in-person at our office Monday-Friday. About the Company Sautter Crane Rental is part of the Elliott-Lewis family of companies which have a reputation of being a premier provider of Mechanical Services, Facilities Management, and Crane Rentals. This position will be responsible for initiatives of Sautter Crane Rental. With the ability to provide the right crane for every job, Sautter Crane has become the provider of choice for hundreds of companies all over the Eastern Seaboard. Client’s value Sautter Crane’s commitment to set the benchmark for crane service and rentals. Responsibilities Manage Transportation Permits and Regulatory Compliance Obtain and maintain oversize/overweight vehicle permits from municipal, township, state, and federal agencies. Coordinate permit applications, renewals, and required documentation to ensure legal operation of company vehicles and equipment on public roadways. Recordkeeping for DOT Compliance Monitor and maintain Department of Transportation (DOT) medical certificates for employees operating vehicles over a GVWR of 10,000 lbs including additional criteria for vehicles over 26,000 lbs. Track expiration dates, communicate renewal requirements, and ensure Federal Motor Carrier Safety Administration (FMCSA) compliance records remain current and complete. Escalate cases where employees fall out of compliance. Crane Operator Credentialing Maintain records of Crane Operator Licenses and other required certifications. Proactively track renewal deadlines, coordinate recertification activities, and ensure operators maintain valid credentials necessary for job performance. Vehicle Registrations Maintain company vehicle registration records and distribute newly issued registrations to field personnel. Ensure all company vehicles, including passenger vehicles and commercial truck cabs, contain current registration documentation as required by law. Vehicle Insurance Documentation Coordinate the distribution of updated insurance cards for company vehicles. Partner with field employees and operational teams to verify that current insurance documents are properly maintained in each vehicle and available for inspection when needed. Manage Corporate EZ-Pass Accounts Ordering, assigning, and tracking new transponders Replacing older or defective transponders Addressing and resolving EZ-Pass violations Managing EZ-Pass billing, payments, and related recordkeeping Support Dispatch Assist with calls, emails, and other notifications to field employees to keep operations moving forward. Provide updates and enter data into our central database to keep systems up to date for ongoing crane jobs. Required Skills This is an entry-level role for someone starting their career. Therefore above all, we are seeking a hard working and collaborative member to join our team. Our ideal candidate is extroverted and enjoys working in a team environment to meet a group goal. Strong written and verbal communication skills. Must be efficient navigating government websites and databases. Strong skill set utilizing Microsoft Outlook, Excel, and Word. Preferred Skills (Nice to have, but not required to apply) Previous experience working for a construction, crane, or rigging company. Experience with Department of Transportation (DOT) driver requirements and documentation. Knowledge of NexGen Fleet Cost and Care software preferred but not required. Advanced training will be provided. Knowledge of Acumatica and ERP software greatly valued. Physical Requirements Regularly requires a high degree of mental effort, talk and hear, gross and fine manipulation, read both print and screens for extended periods of time. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. Frequently required to walk and sit Occasionally required to reach with hands and arms, lift 25 lbs. max, stand and stoop, kneel, or crouch, and climb stairs Expected to work in a moderately loud level of volume environment. Compensation Sautter Crane Rental offers a robust compensation package including: Competitive base salary, Annual raises, Annual bonuses, 401k Retirement Plan with generous company match, Two weeks’ vacation during first year at entry-level with more earned for greater tenure, Sick Pay, Medical / Health Insurance Plans, Dental coverage, Additional voluntary benefits including several life insurance options, accident insurance, several disability insurance options, and more. We recognize that great talent can come from a variety of backgrounds. We are an equal opportunity employer committed to affirmative action and diversity. Background, MVR checks, and drug tests are performed for all positions. Equal Opportunity Employer including Disability/Vets