Operations Specialist
Rice University
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- Location
- Houston, TX
- Job type
- Full time
- Posted
- Nov 6
- 2 days ago
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Career path
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About the company
Rice University
Higher education · 2 to 10 employees
What you'll do
- Bachelor’s DegreeIn lieu of the education requirement, additional related professional work experience, above and beyond what is required, may be substituted on an equivalent year-for-year basis.
- Two or more (2+) years of professional administrative work experienceIn lieu of the experience requirement, additional education above and beyond what is required may be substituted on an equivalent year-for-year basis.
- Ability to establish and manage priorities and handle numerous time-sensitive projects with conflicting and varied deadlines
- Demonstrated creativity, problem solving, critical analysis, initiative judgment and decision-making skills
- Demonstrated ability to develop and meet budget goals
- Excellent planning and organizational skills
- Excellent interpersonal, verbal and written communication skills
- Strong knowledge of relevant subject matter
- Knowledge of iO financial system and OwlConnect CRM system
- Knowledge of Excel software
- Experience with development and alumni relations functions
- Experience working in a higher education setting
- 3 years of related experience performing administrative duties in a professional office atmosphere
- Experience processing expense reports
- Experience in purchasing and vendor relations
- Experience in customer service
- Supports the day-to-day operations for a department that has significant business, financial and stakeholder relations responsibilities
- Processes expense, scheduling, purchasing and event-related requests for a team of professionals
- Provides primary logistical support for the annual Scholarship Luncheon and other high-level stakeholder events from planning through execution.
- Schedules and facilitates meetings for the department or with other departments
- Monitors the office’s resources and supplies, coordinating with other departments in the office
- Develops and implements new processes and procedures for improvements to performance and efficiency
- Coordinates purchasing and vendor requests to support office functions
- Organizes, manages and completes special projects including data entry
- Assists with departmental communication efforts
- Performs all other duties as assigned
- Develops and manages the department’s annual business planning process and supporting resources to ensure clear, efficient and effective annual planning.
- Serves as manager and/or contributor to project management software to coordinate on inter-and intra-departmental projects.
- Assists, as necessary at department and school events to ensure their successful execution
What you need
- Highly organized
- Detail-oriented
- Collaborative
- Proactive
- Strong communication and problem-solving skills
Key skills
Highly organizedDetail-orientedCollaborativeProactiveStrong communicationProblem-solving skills
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Read the full posting here
The Operations Specialist provides essential administrative and operational support to the Rice Business External Relations team. Key responsibilities include financial reporting, expense management, purchasing, vendor coordination, event and meeting support, and general office management. The ideal candidate is highly organized, detail-oriented, collaborative, and proactive, with strong communication and problem-solving skills. This individual thrives in a team-oriented environment while working independently to ensure efficient daily operations and exceptional service to internal and external stakeholders.