Out of School Time Coordinator

Position Summary The Out-of-School Time (OST) Coordinator is responsible for planning, implementing, and supervising YMCA school-aged programs during the academic year. This includes vacation camps on school holidays, early dismissal days, and other out-of-school times. The OST Coordinator ensures a safe, engaging, and inclusive environment that promotes youth development and aligns with the YMCA’s mission and values. Key Responsibilities Program Planning & Delivery Plan and supervise full-day vacation camps during school holidays, snow days, and in-service days. (typically ages 5–12) Develop age-appropriate, engaging activities in areas such as arts & crafts, STEM, active play, and character development Maintain a structured daily schedule that supports consistency, fun, and positive behavior Child Safety & Supervision Ensure a safe and supportive environment for all children in the program Maintain appropriate staff-to-child ratios and supervise staff performance Handle incidents and behavioral challenges professionally and in alignment with YMCA policies Maintain accurate attendance, emergency contact information, and incident documentation Staff Supervision & Development Train, schedule, and supervise part-time OST staff, volunteers, and program aides Support professional development and mentoring of staff team Model YMCA core values of caring, honesty, respect, and responsibility Family & School Engagement Communicate regularly with families regarding program updates, behavior concerns, and highlights Serve as a liaison with school personnel as needed to support student needs and logistics Create a welcoming, inclusive environment for all families and children Administrative & Compliance Ensure compliance with licensing regulations, YMCA standards, and health/safety protocols Track registrations, payments, attendance, and meal/snack distribution (if applicable) Assist with ordering and maintaining program supplies Support marketing and outreach efforts to increase enrollment Qualifications High School diploma or GED required; Associate’s or Bachelor’s degree in education, child development, or a related field preferred Minimum of 1–2 years experience working in licensed school-age childcare or youth programming Prior supervisory experience preferred Knowledge of child development, behavior management, and safety practices Must meet state licensing requirements (background check, certifications, etc.) CPR/First Aid certification required or willingness to obtain within 30 days Working Conditions Ability to actively engage with children indoors and outdoors in various weather conditions Must be able to lift up to 40 pounds and remain on feet for extended periods Flexible schedule required during school holidays and special events YMCA Competencies Inclusion & Diversity – Creates a welcoming and equitable environment for all families Program Development – Designs and delivers engaging and mission-driven OST programs Developing Others – Supports growth of team and volunteers Communication & Influence – Builds positive relationships with youth, families, staff, and schools Emotional Maturity – Handles challenges with professionalism and resilience