Patient Scheduler, Community Wide Scheduling

Patient Scheduler, Community Wide Scheduling Location US-MA-Gardner ID 2026-4175 Category Administrative/Professional Position Type Part-Time Requisition Post Information* : External Company Name Heywood Hospital Corporation : Name Heywood Hospital Overview You Matter Here! Heywood Healthcare values our employees! We offer competitive wages, great benefits and generous earned time off. Come work where you will matter! Hours: 8-Hours, Days, One closing shift until 6:00pm $18.00 - $24.81 Disclaimer We are committed to equitable and transparent compensation practices. The salary range for this position reflects our good-faith estimate of base pay at the time of posting. Final compensation will be determined based on a variety of factors, including relevant experience, skills, qualifications, and internal equity. We regularly review our compensation structures to ensure fairness and consistency across our organization. Responsibilities Organizational Expectations Behavioral Attributes The following behavioral attributes are required: achievement motivation, flexibility, concern for order, initiative, self-confidence, self control, customer service orientation, interpersonal effectiveness, teamwork and information seeking. Essential Functions Schedules appointments accurately following department guidelines. Completes tasks assigned daily in timely, accurate, and efficient manner. Reporting to leadership when unable to finish tasks. Ensures complete, accurate and current demographic, financial/insurance and other information for all patients scheduled for the hospital prior to patients appointment. When conducting the phone interview with patient or conversations with the patient’s payer, concerns are raised regarding the patients insurance coverage or ability to meet the financial obligations for the scheduled visit the scheduler will notify the manager. Print work list on each shift to ensure deadlines are met for verifications, pre-registrations, patient notifications and delivery of patient packets to clinical areas. Facilitates the pre-verification process by taking appointments from the scheduling module, verifying the patient’s information via telephone and saving the account to a pre-registration status. Correctly spells all information, especially diagnosis on all documents. Completes updates accurately and completely, without disruption of telephone activity Attends staff meetings. Immediately notifies supervisor of any backlogs or obstacles that prevent completion of assigned duties. Job performance reflects compliance with Heywood’s performance standards; telephone etiquette, providing directions and first impressions. When assigned to outpatient registration, accurately and expediently registers patients following department policies and procedures regarding insurance verification, collection of co payments, etc. Works with external departments to ensure best patient care scheduling needs Open communication with Scheduling team for best patient care Upon making a scheduled appointment, ensures authorization is in place before appt is scheduled. Immediately notifies MD office if auth is needed or inaccurate. Follows STAT department process and procedure Notifying the Multicultural department on patient interpreter needs. Utilizing the interpreter phone service to schedule appointments Refers uninsured patients to Financial Counselors when insurance coverage is not present/active. Also, providing a self pay estimate cost to patient/offices on schedule procedures Accurately compiles daily, weekly, and monthly data and statistics as requested. Accurately verifying patient’s insurance Assists manager, as directed, in the training of new employees regarding scheduling processes in an accurate and complete manner Checks orders for accuracy, signature, date and diagnosis. Contributes to the design, development, and maintenance of systems that help the department run efficiently. Blocks appointments for ancillary departments and reschedules/notifies patients of change. Work through patient complaints and direct them to patient advocate as needed. Reflects a positive attitude in daily work. Is receptive, cooperative, committed and optimistic. Adheres to hospital and department dress codes. Responds cooperatively to staffing needs by demonstrating flexibility in work schedule or assignments. Statement of Other Duties This document describes the major duties and responsibilities for this job, and is not intended to be a complete list of all tasks and functions. It should be understood, therefore, that employees may be asked to perform job-related duties beyond those explicitly described. Qualifications Job Requirements Minimum Education Formal training beyond high school diploma preferred Minimum Work Experience Medical terminology, spelling competence and computer experience essential. Referral and/or third party experience billing preferable. Required Skills Excellent communication skills and the ability to perform multiple tasks with minimal supervision is essential. Must be able to deal effectively and courteously with the public, physicians and all hospital personnel in a high volume setting. Functional Demands Physical Requirements Exerts up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Frequently reaches (extending hands and arms in any direction), and handles (seizing, holding, grasping, turning, or working with hands). 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