Payroll Coordinator

Job Summary: This position is responsible for preparing and processing bi-weekly payrolls for multiple entities across various states. This role ensures compliance with applicable laws and Company policies, while maintaining accurate payroll records and addressing employee payroll-related inquiries. Essential Duties and Responsibilities: • Submit, review, and accept payrolls under the guidance of the Director of Payroll • Establish and maintain accurate and up-to-date employee payroll records • Manage, review, and audit timekeeping records to ensure compliance with Company standards and applicable law • Conduct and assist with routine payroll audits to ensure data accuracy and regulatory compliance • Calculate and record payroll deductions, including voluntary and involuntary deductions • Validate employee profile changes including pay increases, department transfers, and position changes • Update HRIS records with employee changes • Respond to employee inquiries using the Company’s help desk platform • Research, analyze, and resolve payroll discrepancies by analyzing payroll reports, timesheets, and employee records • Assist with calculating and processing discretionary and annual calculations of bonus or other forms of compensation • Calculate and process final paychecks, quick calculations, and manual checks as required • Generate and analyze reports using the HRIS system to support payroll processes • Assist with payroll system maintenance and updates • Other duties as assigned Qualifications: To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Education: Associate’s or bachelor’s degree in a relevant field from a four-year college or university; equivalent payroll experience may be considered in lieu of a degree Experience: • Minimum of two years of multi-state payroll processing experience • Strong knowledge of payroll administration principles and practices • Experience with payroll tax compliance at the federal, state, and local levels • Proven experience processing California payroll and knowledge of state regulations (preferred) • Notary public certification, or willingness to obtain certification within first six (6) months of employment (preferred) Technical Skills: • Computer and Microsoft Office proficiency • Proficiency with and/or the ability to quickly learn the organization’s HRIS and payroll systems • Ability to responsibly use AI-enabled tools to support efficiency, research, and problem-solving while protecting confidential information and reviewing outputs for accuracy Soft Skills: • Highly organized and detail orientated • Ability to maintain confidentiality and handle sensitive information appropriately • Ability to prioritize multiple responsibilities and work effectively in a fast-paced, deadline-driven environment • Excellent interpersonal and customer service skills • Solid judgement and problem-solving skills • Ability to work with all levels of management and staff Physical Requirements: • Must be able to pass pre-employment screening that includes background and drug testing • Sitting at a desk for 6-8 hours a day • Working on a computer for 6-8 hours a day • May be required to work long and unpredictable hours