Payroll Coordinator (Onsite)

Fenner Precision Polymer (Fenner PRP) is a global manufacturing provider of specialized and material-driven solutions that help our customers succeed. We have over 1,000+ employees in US, UK, China and Italy. Our growth ambition articulated in 3Ps: People - Believing people are drivers of energy and progress, the organization is built on a human-centered vision. Profit - Committed to balancing growth, profitability, and responsibility, the organization pursues sustainable development across its businesses. Planet - Aware of climate change, resource depletion, and biodiversity loss, the organization works to reduce its environmental footprint. Who We Are… At Fenner Precision Polymers, a Michelin Group company, we’re committed to delivering high-performance solutions that power critical applications across industries. Our culture is built on safety, innovation, continuous improvement, and a shared dedication to excellence. We value teamwork, adaptability, and a positive work environment where every employee plays a vital role in our success. What We Offer… At Fenner, you’re more than just an employee, you’re part of a global team that values your voice, supports your growth, and celebrates your contributions. We offer: Competitive pay with shift differentials and bonuses Day-one Medical, Dental, and Vision coverage 401(k) match immediately vested with the company 100% Paid Parental Leave Michelin Stock Purchase Program Michelin Tire Rebate Program Career Development in a Global Organization A Culture Built on Trust, Respect, and Empowerment Be part of a company that values your contribution and invests in your future What You’ll Be Doing… As a key member of our Human Resources team, you will be responsible for: Payroll Enter/update New Hire information in HRIS system. Audit and approve payroll workflows. Review timecards, troubleshoot issues, run reports, review, and correct data to ensure data integrity before processing payroll. Run post payroll reports and upload data to vendors, help with payroll reconciliation, GL accuracy, copy and file payroll supporting documents. Process wage garnishments and notify agencies of terminations. Responsible for completing Unemployment and verification of employment forms. Assist with quarter and year-end tax filing processes. Run reports and create ad hoc reports to support department and business needs. Work closely with associates and managers to resolve system and payroll questions. HR Administration & Employee Records Maintain employee personnel, payroll, and HR files while ensuring accuracy, compliance, and confidentiality. Process employee transactions and workflows within the HRIS system. Administer new hire onboarding activities, including new hire documentation, I-9 completion, and employee record creation. Manage document retention, record maintenance, scanning, filing, and shredding processes. Maintain organizational charts, work instructions, and HR process documentation. Onboarding Coordinate and support the end-to-end candidate onboarding experience. Prepare onboarding materials, employee resources, company swag, and pre-employment documentation. Partner with hiring managers, Payroll, IT, and other departments to ensure a successful new hire experience. Employee Programs & Recognition Administer employee recognition and service award programs, including milestone celebrations and communications. Coordinate employee engagement initiatives, birthday recognition, bereavement support, and new baby gifts. Prepare and publish employee announcements through electronic and physical communication channels. Vendor, Invoice & Budget Administration Process and manage HR vendor invoices, purchase orders, and payment requests. Maintain monthly HR credit card reports, expense tracking, and budget documentation. Coordinate with external vendors supporting benefits, onboarding, safety programs, and employee services. Safety & Access Administration Manage employee identification badges and building access permissions. Administer safety shoe and safety glasses programs, including vendor coordination and voucher tracking. Maintain employee property tracking and reimbursement records. Communication & Customer Service Manage the HR department phone line, shared email inbox, incoming mail, and package distribution. Respond to employee inquiries and route requests appropriately. Maintain a high level of professionalism, discretion, and confidentiality when handling sensitive employee information. Event & Program Coordination Plan and coordinate HR-related events, including service award celebrations, new hire activities, engagement meetings, flu clinics, and employee recognition events. Systems & Process Improvement Administer employee alert and communication systems. Support HR technology initiatives, system integrations, audits, and process improvement projects. Participate in HR projects focused on operational efficiency, compliance, onboarding enhancements, and employee experience improvements. Compliance & Audit Support Maintain compliance with employment recordkeeping requirements. Conduct and support I-9 audits and corrective actions. Ensure HR processes align with company policies and regulatory requirements. Provide a high level of customer service to all associates. Other duties as required for efficient functioning and servicing of internal and external associates and customers. Other duties as assigned Maintain and Promote Fenner Precision Polymers Values and Behaviors at all times. What We’re Looking For… We’re seeking a team member with: Minimum of 2 years of administrative, human resources, payroll, recruiting, or related business support experience. Proficiency with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint). Experience working with HRIS, payroll, applicant tracking, or employee management systems. Strong organizational, time management, and customer service skills. Ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail. Demonstrated ability to handle confidential and sensitive information with discretion. Excellent verbal and written communication skills. Must have experience: Handling multiple tasks and priorities, working independently with little direction, managing confidential information Ready to Take the Next Step in Your Career? Apply today and become part of a team that’s manufacturing more than products—we’re manufacturing a better future.