Payroll Coordinator

Apply Job Type Full-time Description About us WRA Architects is a Texas and Oklahoma based Architectural Design firm with deep expertise on PreK-12 and Higher Education Facilities, as well as municipal facilities. Our goal is to be the leader in building communities where people flourish. We provide opportunities for Architects and Interior Designers to develop under the guidance of our knowledgeable and experienced staff. Why WRA? We are a Great place to work, our Clients are Raving Fans and we Love to Design! With over 70 years of experience, our core purpose is to positively influence people’s lives through design. We believe in building an inclusive, diverse firm where different talents, cultures, and generations come together, driving the innovation needed for the next great idea. We have an outstanding benefits package and optional work-from-home Fridays. Position Summary As Payroll Coordinator with HR Support you will be responsible for the accurate and timely processing of multi-state payroll while ensuring compliance with varying state and local regulations. This role supports both payroll and general HR functions, maintaining employee records, assisting with HR processes, and delivering a high level of service to employees across multiple locations. The Payroll Coordinator partners closely with HR and Finance to ensure consistency, compliance, and data integrity. Essential Functions Multi-State Payroll Processing & Administration Process payroll for employees across multiple offices and states on a bi-weekly basis Ensure accurate application of state-specific tax withholdings, unemployment rates, and local taxes Maintain and update employee work and tax locations to ensure proper taxation Review and validate timesheets, earnings, and deductions for accuracy Process payroll changes including new hires, terminations, salary adjustments, bonuses, and multi-state allocations Track and manage employees’ work locations, including remote and hybrid scenarios Review and suggest process improvements where necessary Compliance & Reporting Ensure compliance with federal, state, and local payroll laws and regulations across all operating states Monitor and apply changes in tax laws, wage and hour regulations, and state-specific requirements Assist with payroll tax filings, multi-state W-2 preparation, and year-end processing Support audits, including state-specific unemployment and payroll tax audits Maintain compliance with state wage laws, including minimum wage, overtime, and final pay requirements Employee Support Serve as a primary point of contact for payroll related questions across multiple locations Resolve payroll discrepancies, including tax and jurisdictional issues HR Operations Support Assist with onboarding and offboarding processes, ensuring proper state tax forms (e.g., state W-4 equivalents) are completed Maintain employee records and ensure accuracy within HRIS/payroll system Support benefits administration, including enrollments and state-specific compliance requirements Track employee status changes including promotions, transfers, and relocations between states and offices Assist with leave of absence tracking, including compliance with state-specific leave laws Recruitment & Onboarding Support Coordinate onboarding for multi-state employees, ensuring compliance with state-specific requirements Prepare offer letters and onboarding documentation Assist with new hire orientation logistics Systems & Data Management Maintain payroll and HRIS systems, ensuring proper configuration for multi-state taxation Audit employee data regularly to ensure alignment between HRIS and payroll systems Generate multi-state payroll reports for Finance and leadership Support system updates related to tax jurisdiction changes Core Values: Community Builders - The first Core Value speaks to our ability to look out for the best interest in others, both within the firm and within the communities we serve. We embrace diversity and inclusivity to form lasting relationships and work towards common goals. We use the term "builders" both literally and figuratively. Humble Warriors - This second Core Value speaks to our passion, discipline, resilience, and team spirit. We value fighting for a cause without ego or putting any individual above the team. We push forward with drive and intention for a common purpose, common cause, and common good. Mindful Listeners - The third Core Value speaks to our thoughtfulness and client first mindset. Listening and acting intently to achieve our client's vision. Seeks first to understand, then to be understood. Requirements Bachelor’s degree in Accounting, Finance, Human Resources, or related field required 2–5 years of payroll experience required, with multi-state payroll strongly preferred Certified Payroll Professional (CPP) certification a plus Experience with payroll/HRIS systems (e.g., ADP, Paylocity, Paycom) Paylocity preferred Proficiency of Microsoft Office Suite Strong attention to detail and accuracy in payroll processing Strong organizational and time management skills Ability to manage confidential information with discretion Open minded and willingness to learn Physical Demands: Must be able to read, write, and communicate both verbally and in written form to express and exchange ideas. While performing the responsibilities of the job, the employee must be able to access all components of a workstation and other office equipment. Frequent sitting and typing and occasional standing, walking, balancing, kneeling and climbing. Must be able to lift up to 20 pounds. The salary WRA will offer will commensurate with experience. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or protected veteran status. We kindly ask that third-party recruiting agencies refrain from contacting our company regarding this position.