Payroll Specialist

Job Title:\r\n\r\n\r\nPayroll Specialist\r\n\r\n\r\n\r\n\r\nDepartment:\r\n\r\n\r\nFinance\r\n\r\n\r\n\r\n\r\nReports to:\r\n\r\n\r\nAccountant\r\n\r\n\r\n\r\n\r\nFLSA Classification:\r\n\r\n\r\nNon-Exempt \r\n\r\n\r\n\r\n\r\nSafety Sensitive Type:\r\n\r\n\r\nNone\r\n\r\n\r\n\r\n\r\nEffective Date:\r\n\r\n\r\n05/01/2022\r\n\r\n\r\n\r\n\r\n \r\n\r\n\r\n \r\n\r\n\r\n\r\n\r\nJob Summary:\r\n\r\n\r\nPrepares and processes payroll on a biweekly/monthly/annual basis, including preparing and submitting all applicable State and Federal payroll-related reports. Other duties include assisting Accounts Receivable with billing, providing general front desk and clerical support to the Department, ordering supplies for the Payroll Division, interacting with employees; providing information to other departments; and other duties as required.\r\n \r\n\r\n\r\n\r\n\r\nEssential Job Functions:\r\n\r\n\r\nNote: This information is intended to be descriptive of the key responsibilities of the position. The list of essential functions below does not identify all duties performed by any single incumbent in this position.\r\n \r\na. Validates time punch calculations.\r\nb. Advises department timekeepers regarding over/under payment of hours.\r\nc. Maintains Finance Department timesheets.\r\nd. Maintains and updates compensatory time logs for all departments.\r\ne. Adds Automated Clearing House data (ACH) for direct deposits.\r\nf. Adds applicable wage garnishment, verifies W-4s and HR benefits open enrollment data on an annual basis.\r\ng. Processes payroll checks and reports. \r\nh. Updates, prepares and balances year quarterly and year-end reports.\r\ni. Submits quarterly 941 and State workers compensation reports. \r\nj. Enters, updates and retrieves data and prepares check requisitions.\r\nk. Assist with preparation of the year end payroll forms and reports.\r\nl. Assist Accounts Receivable Billing for roll off and landfill customers. \r\nm. Responds to customer inquiries regarding account status and payments.\r\nn. Assists with separation and stuffing of billing/statements for mailing.\r\no. Provide general front desk clerical support.\r\np. Performs related work and reports as assigned.\r\n \r\n\r\n\r\n\r\n\r\nConditions of Employment:\r\n\r\n\r\n \r\na. Applicant will be subject to a complete background investigation. Incomplete, inaccurate and/or failure to report information will cause the applicant rejection from consideration.\r\nb. Applicant must take and pass a pre-employment drug test administered by the City of Edinburg at the City\'s expense.\r\nc. Must have a current valid class "C" driver\'s license from the Texas Department of Public Safety with a satisfactory driving record.\r\nd. Bilingual English/Spanish Preferred.\r\n \r\n\r\n\r\n\r\n\r\nRequired Education:\r\n\r\n\r\nHigh School Diploma, GED or equivalency \r\n\r\n\r\n\r\n\r\nEducation Preference:\r\n\r\n\r\nAssociates Degree in related field\r\n\r\n\r\n\r\n\r\nEducational Substitute:\r\n\r\n\r\nNot Applicable\r\n\r\n\r\n\r\n\r\nRequired Work Experience:\r\n\r\n\r\nRequires one (1) year of experience in computerized payroll and financial accounting systems. Requires two (2) years\' experience in data entry, bookkeeping and personal computers. \r\n\r\n\r\n\r\n\r\nExperience Preference:\r\n\r\n\r\nTwo (2) years\' experience in computerized payroll and financial accounting systems. Two (2) years\' experience in data entry, bookkeeping and personal computers. \r\n\r\n\r\n\r\n\r\nSupervisory Experience Requirement:\r\n\r\n\r\nNot Applicable\r\n\r\n\r\n\r\n\r\nRequired Knowledge, Skills, & Abilities\r\n\r\n\r\n \r\na. Requires a working knowledge of accounting practices and procedures.\r\nb. Work may require providing advice to others outside direct reporting relationships on specific problems or general policies. Contacts may require the consideration of different points of view to reach agreement. Elements of persuasion may be necessary to gain cooperation and acceptance of ideas.\r\nc. Normally performs the duty assignment after receiving general instructions as to methods, procedures, and desired results. There is some opportunity for discretion when selecting among a few, easily identifiable choices. \r\nd. Work requires a comprehensive, practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the work environment of the organization.\r\ne. Excellent computer skills in a Microsoft Windows environment; includes Excel, Word, Publisher, database management, and record keeping.\r\nf. Evidence of the practice of a high level of confidentiality.\r\ng. Excellent communications skills.\r\n \r\n\r\n\r\n\r\n\r\nEquipment Materials:\r\n\r\n\r\nGeneral office and safety equipment/materials to include but not limited to the following: \r\n· Personal computer \r\n· Copier Fax Machine\r\n· Printer/Scanner\r\n· Telephone\r\n· Software\r\n \r\n\r\n\r\n\r\n\r\nWork Conditions:\r\n\r\n\r\nThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\r\n \r\nRelatively free from unpleasant environmental conditions or hazards. Office environment.\r\n \r\n\r\n\r\n\r\n\r\nMental Demands: \r\n\r\n\r\nWhile performing the duties of this class, the incumbent is regularly required to use written and oral communication skills; read and interpret data, information and documents; use math and mathematical reasoning; perform detailed work, multiple deadlines and concurrent tasks; work with constant interruptions; and interact with staff and the public.