People Coordinator

About the company

OpenX

Internet · 201 to 500 employees

What you'll do

• Provide support across core People (HR) functions, including employee records, onboarding, offboarding, personnel changes, benefits administration, and policy implementation.
• Respond to manager questions and provide accurate, timely guidance on People policies, procedures, and systems.
• Maintain confidentiality and handle sensitive employee information with professionalism and discretion.
• Assist with audits, compliance activities, reporting requirements, and other HR initiatives.
• Plan, coordinate, and execute HR-related special projects from initial assessment through implementation and follow-up.
• Develop project plans, document requirements, track milestones, identify risks, and communicate progress to manager
• Conduct research, analyze findings, and prepare recommendations, and supporting documentation.
• Collaborate with other departments as needed.
• Administer the organization’s HR records-retention program in accordance with applicable legal requirements and company policies.
• Review, organize, classify, archive, and dispose of employee records according to approved retention schedules and procedures.
• Maintain accurate electronic and physical personnel files and monitor documentation for completeness and consistency.
• Support records audits, document requests, and as needed the transition from paper-based to electronic records.
• Recommend controls and procedures that support data integrity, accessibility, confidentiality, and security.
• Evaluate workflows, systems, forms, and procedures to identify gaps, inefficiencies, and opportunities for automation or standardization.
• Map current processes, gather stakeholder requirements, and recommend practical improvements.
• Support the implementation, testing, documentation, and adoption of HR system enhancements.
• Develop and maintain standard operating procedures, process guides, templates, and training materials.
• Monitor implemented changes and use feedback and performance measures to evaluate effectiveness.
• Serve as a knowledgeable resource for HR systems and assist users with troubleshooting, training, and data-entry standards.
• Collect, validate, analyze, and report HR data from multiple systems and sources.
• Develop recurring and ad hoc reports, dashboards, and presentations covering metrics such as headcount, turnover, vacancies, recruitment, retention, demographics, absenteeism, and workforce trends.
• Identify patterns, discrepancies, risks, and opportunities within workforce data.
• Establish data-quality checks and reconcile information to promote accurate and consistent reporting.

What you need

• Three years of progressively responsible HR, HR operations, records-management, systems, reporting, or analytical experience.
• Bachelor’s degree in human resources, business administration, or a related field preferred
• Experience developing dashboards, metrics, process maps, and standard operating procedures.
• Experience supporting HR system implementations or process-improvement initiatives.
• Professional certification such as SHRM-CP, PHR, or an applicable project-management or analytics credential.

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