Permit Coordinator

Permit CoordinatornCity of Charleston, West VirginianAbout the PositionnThe City of Charleston is seeking a Permit Coordinator to support building and construction permitting, coordinate plan reviews, and assist contractors, property owners, and the public.nThis position distributes construction plans to the appropriate departments, issues building permits and contractor licenses, maintains permit records, and provides administrative support. The Permit Coordinator works under general supervision and independently organizes work methods and daily tasks.nKey ResponsibilitiesnnnCoordinate and distribute building and construction plans to the appropriate departments for review.nnnIssue over-the-counter and previously reviewed building permits to contractors and property owners.nnnIssue contractor licenses and renewal forms, and explain the documentation required for permits and licenses.nnnAssist customers by phone and at the counter, answer questions, and direct inquiries to the appropriate staff.nnnCommunicate with contractors, engineers, and architects about plan submission requirements and coordinate reviews with internal departments.nnnEnter and maintain permit information, including applicant contact details, project costs, and review comments.nnnReview contracts to determine applicable permit fees.nnnPurchase departmental materials and supplies; issue purchase orders; and process invoices, purchase requisitions, and accounts payable information.nnnServe as a backup timekeeper by entering employee time and leave into the timekeeping system.nnnSupport departmental goals through responsive customer service, efficient work practices, and collaboration.nnnPerform other related duties as assigned.nnnQualifications and SkillsnMinimum qualifications:nnnHigh school diploma or GED equivalent.nnnAt least three months of experience with permits or closely related work.nnnAbility to provide documentation verifying legal work status.nnnAbility to read and speak English proficiently to communicate with others, understand and interpret safety instructions, and respond to inquiries.nnnAbility to understand and comply with City and departmental policies, procedures, guidelines, and expectations.nnnKnowledge, skills, and abilities:nnnClear, respectful verbal and written communication.nnnCourteous, accessible, and helpful service to internal and external customers.nnnAbility to gather, organize, review, and evaluate information accurately.nnnAbility to read technical instructions and procedure manuals and prepare reports, forms, and business correspondence.nnnAbility to perform basic arithmetic and calculate ratios, rates, and percentages.nnnSound judgment and problem-solving skills when applying established guidelines to routine and changing situations.nnnAccountability, adaptability, initiative, and a commitment to professional development.nnnAbility to work collaboratively with coworkers and other departments to achieve City and departmental goals.nnnNo special certifications or licenses are required.nWork Environment and Physical RequirementsnThis position primarily involves sedentary office work, including sustained keyboard use, with some walking and standing. Duties require exerting up to 10 pounds of force on a regular and recurring basis.nThe work involves frequent problem-solving, attention to accuracy, and occasional periods of unusual pressure. The position also includes responsibility for appropriately handling departmental materials, supplies, and financial information.nEqual Opportunity and Employment NoticenThe City of Charleston, WV, is an Equal Opportunity Employer and provides reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are encouraged to discuss accommodation needs with management.