Personal & Executive Assistant to Business Owner

Location: San Francisco, CA Employment Type: Full-Time, In-Person, Long-Term Compensation: $60,000–$75,000 annually, depending on experience Start Date: November/ December 2026 Important: Assistance with Gefen Gallery will also be involved, but the role primarily supports the owner's newly established, independent business venture in a related but distinct industry, along with personal and executive responsibilities. This is not a gallery sales position. About the Position We are seeking a highly organized, proactive, and resourceful Personal & Executive Assistant to work directly with an established San Francisco business owner, supporting his personal responsibilities, a newly launched independent business venture, and other projects as needed. This is a dynamic, hands-on role involving a wide variety of professional and personal tasks, including occasional client-facing responsibilities. We are looking for someone who anticipates needs, solves problems independently, takes initiative, and manages projects from start to finish. The ideal candidate is adaptable, personable, dependable, and comfortable navigating changing priorities and requests that may not always be fully defined. Strong communication, sound judgment, and the ability to ask thoughtful questions while working independently are essential. We are looking for someone interested in building a long-term working relationship with the owner. Examples of Responsibilities Responsibilities vary significantly from day to day. The following are examples rather than a fixed daily routine. Personal & Executive Assistance Manage scheduling, appointments, travel arrangements, and reservations Research properties, products, services, and other requests Coordinate personal projects, errands, and miscellaneous tasks Handle correspondence, follow-ups, and administrative responsibilities Anticipate needs, prioritize tasks, and independently manage projects Business & Operational Support Assist with day-to-day operations, inventory, and organizational projects Coordinate logistics, shipping, deliveries, and vendor communications Communicate professionally with clients, vendors, and business contacts Respond to client inquiries, coordinate appointments, and provide information or materials as needed Occasionally assist with client visits, meetings, and sales-related coordination Support additional business projects as needed Qualifications Required Proactive and resourceful, with the ability to anticipate needs, take initiative, and work independently Excellent communication and listening skills, including the ability to clarify unclear instructions and ask thoughtful questions Highly organized and detail-oriented, with strong time management and follow-through Adaptable, patient, and dependable, with sound judgment and the ability to manage changing priorities Professional, personable, and discreet, with confidence interacting with clients and business contacts Comfortable with technology, including email, spreadsheets, and general office tools Preferred, Not Required Bachelor's degree or equivalent experience 1+ years of relevant experience, including internships Background in executive assistance, administration, business operations, hospitality, or client services How to Apply Please submit your résumé and briefly answer the following questions: What interests you about this position, and why would you be a good fit? (3–5 sentences)