Planning & Project Coordinator

Department Facilities Planning, Design and Construction Planning & Project Coordinator Position Summary The Planning & Project Coordinator supports the Planning, Design & Construction (PDC) department by coordinating project intake, maintaining project financial and administrative processes, supporting institutional space planning initiatives, and managing small renovation and improvement projects. This position serves as a key operational resource for the department, ensuring projects, data, and processes are organized, accurate, and moving efficiently from initiation through closeout. The position works collaboratively with campus stakeholders, consultants, contractors, vendors, and internal departments to support the University’s capital planning, space management, and project delivery objectives. Duties and Responsibilities Project Intake & Coordination 20% Coordinate the department’s project intake process, including receiving, organizing, and tracking project requests. Facilitate project triage and assignment in collaboration with PDC leadership and team members while maintaining accurate project records. Serve as an initial point of contact for project inquiries and coordinate with appropriate PDC team members and campus stakeholders. Serve as the primary PDC liaison for AHEC-led projects, coordinating communication between AHEC, PDC team members, and MSU Denver stakeholders and ensuring appropriate parties are engaged and informed throughout project delivery. Coordinate campus communications related to project activities, logistics, impacts, and other relevant project information. Maintain project information and documentation throughout the project lifecycle and support the accuracy of project information on departmental websites and other communication platforms. undefined Project Financial Administration – 10% Support department-wide financial tracking, reconciliation, and reporting. Coordinate preparation and processing of state-required capital project forms, approvals, and reporting. Coordinate procurement documentation, purchase orders, contracts, invoices, pay applications, and project closeout documentation. Space Planning & Campus Data – 15% Support campus space audits and conduct field verification of institutional space data. Support institutional space inventory, utilization data, and related databases, including coordinating regular updates and data exchange with AHEC. Support space planning studies, occupancy analyses, and space allocation initiatives. Assist with the development of reports, metrics, and analyses that support institutional decision-making and space governance. Support ongoing efforts to improve the accuracy, consistency, and accessibility of campus space information. Small Project Management – 40% Coordinate and manage assigned small renovation and improvement projects, including paint, flooring, signage, furniture, wayfinding, accessibility improvements, and minor facility renovations. Develop project scopes, schedules, budgets, and coordination plans for assigned work. Coordinate consultants, contractors, vendors, AHEC, and campus stakeholders throughout project delivery, including meetings, site coordination, installations, and other project activities. Monitor project progress and proactively address issues to ensure scope, schedule, budget, and quality expectations are achieved. Maintain effective communication with campus stakeholders throughout planning, implementation, and project closeout. Department Operations – 10% Maintain departmental standards, project files, templates, and procedures. Support development and continuous improvement of department processes and workflows. Assist with departmental reporting, performance metrics, and special initiatives. Perform other duties as assigned. Position Competencies: Demonstrates values-based leadership by modeling CADRE values, building trust through self-awareness and emotional intelligence, seeking feedback, and navigating conflict productively. Ensures operational effectiveness by managing priorities, time, and resources responsibly, adhering to policies, delivering measurable results, and meeting performance expectations. Aligns individual work with team and departmental goals by contributing to shared priorities, seeking clarity, and adapting to change in support of the 2030 Strategic Plan. Practices collaboration by communicating clearly, checking for understanding, building strong relationships, and engaging diverse perspectives to achieve shared outcomes. Advances equity and belonging with awareness of culture and potential biases, listens openly to diverse perspectives, contributing to respectful and inclusive work relationships. Innovates by developing professional skills, staying informed on relevant trends, and identifying opportunities to improve processes and outcomes. Required Qualifications Bachelor’s degree in Construction Management, Architecture, Interior Design, Planning, Business Administration, Public Administration, Facilities Management, or a related field. Experience or demonstrated knowledge related to project coordination, facilities, construction, planning, design, higher education, or a related field. Relevant experience may be gained through employment, internships, academic work, or other applied settings. Experience coordinating multiple projects simultaneously. Experience tracking project budgets and maintaining financial records. Strong organizational, communication, and customer service skills. Proficiency with Microsoft Office, including Excel. Important Note: Successful applicants will ensure their resumes clearly demonstrate that their work experience describes how they meet ALL required qualifications. Preferred Qualifications Experience in higher education, government, or other public-sector organizations. Experience with space planning, space management, or facilities databases. Two or more years of relevant professional experience in project coordination, facilities planning, construction administration, architecture, engineering, higher education, or a related field. Familiarity with state capital project processes and public procurement. Experience coordinating consultants, contractors, and vendors. Knowledge of construction project delivery methods and project management principles. Experience with Bluebeam, AutoCAD, Revit, GIS, CMMS, or project management software. Skills Ability to coordinate multiple priorities while maintaining exceptional attention to detail. Strong analytical and organizational skills. Ability to interpret drawings, project documents, and financial information. Excellent written and verbal communication skills. Ability to build collaborative working relationships across diverse stakeholder groups. Ability to work independently while exercising sound judgment. Commitment to customer service and continuous process improvement. Work Environment Work is performed primarily in an office environment with frequent travel throughout campus to conduct space audits, observe project progress, and meet with campus stakeholders. Occasional lifting of plans, furniture samples, or equipment up to 25 pounds may be required. Schedule Information Full-time, 40 hours per week Exempt from overtime Hours: Monday – Friday 8:00 am - 5:00 pm Evenings and Weekend Work: Rarely Schedule: Hybrid schedule requiring in person work with the flexibility of some remote work opportunities (subject to supervisor approval) Travel: Some local travel may be needed occasionally Salary for Announcement Under Colorado law, MSU Denver is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account a variety of factors including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The anticipated hiring range is $63,906 – $71,894 . This position is paid monthly and is eligible for MSU Denver benefits. Instructions to Apply For full consideration, please submit the following documents: Resume Cover letter describing relevant job experiences as they relate to listed job qualifications and interest in the position Professional references and their contact information will be requested from the finalist/s. At least one reference provided must be a supervisor (either current or former). Official transcripts will be required of the candidate selected for hire. Deadline Applications accepted until position filled; priority given to applications received by November 3, 2026. Closing Date Open Until Filled Posting Representative Sophia J Montano Posting Representative Email smontan7@msudenver.edu Benefits The University’s benefits package is comprehensive and offers medical, vision and dental, free RTD pass, tuition reimbursement, as well as a life and supplemental insurance plans, retirement plans and other programs, such as access to a long-term disability (LTD) plan. Visit MSU Denver’s benefits website to learn more. For a brief overview, please see: https://www.msudenver.edu/wp-content/uploads/2024/01/MSU-Benefit-Summary.pdf . The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at totalrewards@msudenver.edu . Background Checks Metropolitan State University of Denver is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To Assist in achieving that goal, we conduct background checks on all finalists for positions at the University prior to employment. Diversity Statement Metropolitan State University of Denver is a unique, access-oriented campus community that values diversity, equity, and inclusion in all its forms. Our student population consists of nearly 58% first generation students and over 50% students of color. We are a designated Hispanic Serving Institution located in downtown Denver. We create an equitable learning and working environment in concert with individuals who consistently demonstrate commitment to equity and inclusion. We greatly value the diverse identities and perspectives of our students, faculty, and staff and recognize that in order to achieve a just and equitable society, diversity must go beyond simple representation. It requires critical inquiry and dialogue and a commitment to action. We strive to provide a culture of belonging for all community members to achieve personal and professional success.