Procurement & Project Coordinator

POSITION INFORMATION Position Title: Procurement & Project Coordinator Location: Jacksonville, FL Supervisor's Title: Director of Finance and Analytics Department: Finance Position Summary The Procurement & Project Coordinator serves as a key liaison between Operations, Engineering, Finance, and external vendors and stakeholders. This position is responsible for coordinating procurement activities, tracking project status, managing documentation, administering grants, and developing reports. Duties & Responsibilities Procurement & Supply Chain Prepare purchase orders and coordinate approvals in accordance with company policies. Ensure the Company follows necessary procedures and controls for purchasing. Track purchase order progress and maintain records in company systems. Identify opportunities to improve procurement processes and systems. Project Coordination Track project budgets, expenditures, change orders, and status. Maintain project documentation, reports, and status updates. Communicate project progress to stakeholders and management. Submit reimbursement requests for grant projects. Identify project risks and escalate issues as needed. Administrative & Reporting Generate procurement and project performance reports. Maintain accurate records within ERP, purchasing, and project management systems. Manage construction-in-progress reporting and project status for depreciation schedules. Support annual budget planning and capital expenditure tracking. Ensure compliance with company policies and procedures. Create ad hoc reports as needed. Knowledge, Skills & Abilities Proficiency in Microsoft Office Suite, particularly Excel and Copilot. Strong organizational and time-management skills. Excellent written and verbal communication skills. Ability to manage multiple priorities and deadlines simultaneously. Strong analytical and problem-solving abilities. Education & Experience Preferred Qualifications Associate or bachelor's degree in Business Administration, Project Management, or a related field. Experience in railroad, transportation, logistics, construction, utility, or industrial environments. Experience with NetSuite or a similar ERP system. Experience administering grants. Experience in accounting and/or finance. Employment Type: Full-Time Ability to pass a background check and drug screening.