Procurement Analyst

Job Title: Procurement Analyst Salary Range: $62,000 - $80,000 Location: Administration, Seattle WA. Work Site: In Person About the Position The Procurement Analyst provides purchasing, sourcing, vendor administration, and analytical support for Evergreen Goodwill's procurement function. This role independently manages routine purchasing and vendor-related activities within established procurement policies, procedures, and approval authority. The position supports strategic sourcing initiatives and procurement operations under the direction of the Procurement Manager and in collaboration with the Senior Procurement Analyst. Responsibilities include processing requisitions and purchase orders, obtaining and evaluating supplier quotations, conducting routine sourcing activities, supporting vendor onboarding and performance management, maintaining procurement and contract records, and preparing spend, savings, and cost analysis reports. The Procurement Analyst works closely with internal stakeholders, Finance, Accounts Payable, and suppliers to ensure purchases are timely, cost-effective, compliant, and appropriately documented. The role contributes to procurement process improvements, data analysis, and reporting while supporting organizational goals and operational efficiency. Complex sourcing events, formal RFQ/RFP processes, significant supplier performance issues, contract negotiations, and non-standard commercial or contractual matters are managed in partnership with or escalated to the Procurement Manager or Senior Procurement Analyst, as appropriate. Essential Functions and Responsibilities Procurement Operations Ensure timely and accurate processing of purchase requisitions and purchase orders within established procurement policies, procedures, and approval limits, including confirmation of required approvals, supporting documentation, and appropriate coding. Independently execute day-to-day buying activities with approved suppliers within established purchasing and approval limits, including order placement, confirmations, lead-time follow-up, delivery coordination, and resolution of routine order issues. Conduct sourcing activities for routine and lower-complexity purchases by researching suppliers, obtaining competitive quotes or bids, preparing price and total-cost comparisons, and presenting findings for review. Conduct routine quote requests and support RFQ and RFP activities led by the Procurement Manager or Senior Procurement Analyst, including preparing documents, coordinating supplier communications, compiling responses, developing bid summaries, and maintaining sourcing documentation. Supplier and Contract Administration Support and maintain effective day-to-day relationships with suppliers and service providers. Assist with supplier pricing and delivery discussions and gather commercial information to support negotiations. Significant negotiations, non-standard terms, and contractual matters are led by and escalated to the Procurement Manager or Senior Procurement Analyst. Coordinate new vendor setup and onboarding, including collection of required forms and documentation, and maintain accurate vendor master data. Provide contract administration support by maintaining procurement records and the contract repository, tracking renewal and expiration dates, and organizing supporting documentation. Contract language, risk, interpretation, redlining, and negotiation matters are escalated to the Procurement Manager or Senior Procurement Analyst as appropriate. Monitor routine supplier performance and help resolve delivery, quality, pricing, and invoicing discrepancies in coordination with internal stakeholders and Accounts Payable; escalate significant or recurring supplier performance issues as appropriate. Analysis, Reporting, and Compliance Compile and analyze purchasing and spend data, prepare recurring and ad hoc reports, and identify trends or potential savings and process-improvement opportunities for review and direction. Maintain preferred vendor, pricing, and catalog information and support procurement system enhancements, including Microsoft Dynamics 365 punch-out and catalog integrations. Ensure compliance with established procurement policies, procedures, and standards and maintain documentation to support audit readiness. Additional Responsibilities Build and maintain positive working relationships with internal customers across Evergreen Goodwill. Support the creation and maintenance of procurement procedures, tools, templates, and training materials. Participate in procurement-related projects, continuous improvement initiatives, and system enhancements as assigned. Perform other duties and special projects as assigned. Additional Responsibilities Demonstrate sound judgment and professionalism while working independently or in team environments. Remain calm and effective during stressful or emergency situations. Maintain required certifications, training, and professional development. Meet established timelines for assigned work and projects. Uphold safe work practices and contribute to a culture of workplace safety. Perform other duties as assigned in support of department objectives and organizational needs. Position Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This role requires reliable transportation to travel between work sites and/or perform job duties as scheduled. Education and Experience Associate's degree in Business Administration, Supply Chain Management, Finance, Accounting, or a related field required; Bachelor's degree preferred. An equivalent combination of education, training, and relevant experience may be considered in lieu of a degree. Two (2) or more years of progressively responsible experience in procurement, purchasing, sourcing, supply chain, vendor management, or a related field required. Experience supporting multi-site operations, retail organizations, nonprofit organizations, or high-volume purchasing environments is preferred. Demonstrated experience processing purchase requisitions and purchase orders, obtaining and evaluating supplier quotations, and coordinating with vendors regarding pricing, delivery, and service-related matters. Experience supporting competitive bidding processes, RFQs, RFPs, vendor onboarding, contract administration, or supplier performance management preferred. Working knowledge of procurement and sourcing principles, including supplier selection, total cost of ownership, spend analysis, and standard commercial terms related to pricing, payment, delivery, warranty, and service agreements. Strong analytical and problem-solving skills, including the ability to compile, interpret, analyze, and present purchasing, spending, and supplier performance data to support informed decision-making. Experience with Microsoft Dynamics 365 (D365) or similar ERP, procurement, or financial systems preferred. Experience with supplier punch-out catalogs, procurement automation tools, or electronic sourcing platforms is a plus. Demonstrated ability to manage multiple priorities, projects, and deadlines while working independently within established policies, procedures, and approval authority. Proven ability to exercise sound judgment in routine procurement matters, identify risks or issues, and determine when escalation is appropriate. Strong attention to detail, organizational skills, and commitment to accuracy in procurement documentation, reporting, and recordkeeping. Excellent written, verbal, and interpersonal communication skills, with the ability to develop and maintain effective working relationships with internal stakeholders, suppliers, and cross-functional business partners. Demonstrated ability to independently manage routine purchasing, sourcing, and vendor-related activities while contributing effectively within a collaborative and customer-focused team environment. Computer/Technology Skills Proficient in Microsoft Office Suite, including Excel, Word, Outlook, PowerPoint, and Teams. Intermediate to advanced Excel skills, including the ability to create and analyze spreadsheets; utilize pivot tables, lookup functions, filters, formulas, and data analysis tools; and prepare meaningful reports and dashboards. Experience using ERP, procurement, contract management, inventory, or financial systems to maintain purchasing records, vendor information, contracts, and reporting data. Ability to learn, adapt to, and effectively utilize new technologies, software applications, and business systems as required. Ability to use reporting and data-analysis tools to identify purchasing trends, support cost-savings opportunities, and improve procurement processes. Physical Abilities While performing the essential functions of this position, the employee is regularly required to remain in a stationary position for extended periods while working at a computer, participating in meetings, and completing administrative tasks. The employee must be able to communicate effectively in person, by telephone, and through electronic communication methods, including exchanging accurate information with employees, suppliers, and stakeholders. The position regularly requires the use of a computer, keyboard, and other standard office equipment. The employee may occasionally be required to lift, carry, push, or move materials weighing up to 20 pounds. The employee must be able to effectively communicate verbally and in writing with individuals from diverse backgrounds and varying levels of English proficiency. Regular and reliable attendance is required to meet business needs, deadlines, and job responsibilities.