Production Administrative Assistant

SUMMARY/OBJECTIVE The Production Administrative Assistant supports the Metal Design Department with purchasing, inventory, material tracking, and day-to-day administrative and production activities. This role helps coordinate materials, maintain accurate records, and support the department’s overall workflow. ESSENTIAL FUNCTION Process purchase requisitions for materials and supplies requested by the Metal Design Department. Create purchased part numbers and submit purchase order requests. Place orders for project materials, supplies, tools, and other department needs. Track purchase orders and shipments and provide status updates to management. Maintain the Metal Design Purchased Material Log and other departmental tracking logs. Enter and maintain purchased item information in D365, including inventory and non-inventory items. Coordinate with vendors regarding materials, pricing, orders, and deliveries. Set up new vendors in D365 as needed. Receive materials and items from the Stock Room and other departments. Update Casting, Prototype, and Bench Jeweler Tool Logs as materials are received. Coordinate rush check requests when needed. Handle shipping and receiving for items leaving or entering the department, ensuring items are properly packaged and protected. Inspect incoming items and communicate any damage or quality concerns. Conduct inventory counts and reconcile physical inventory with D365 records. Maintain fabrication cage inventory, including tools, hardware, and supplies, and restock department consumables. Process part number movements between CNF, FG, and component numbers. Transfer materials and items between the Metal Design Department and other departments. Prepare Plating Travelers for Redsky and coordinate related pickups. Coordinate Vacuum Impregnation pickups and ensure items are properly prepared and packaged. Process inventory adjustments between STK RM and DSN-MTL as directed. Coordinate mold replacement requests, including sending requests, receiving and inspecting masters, routing molds for repair or cleaning, and maintaining mold records. Maintain the Mold Request Log and coordinate physical mold swaps and scrap mold transfers. Coordinate wax requests and receipt of wax for prototypes, first articles, designer samples, and other department needs. QUALIFICATIONS 6 months to 1 year of experience in an administrative, production, purchasing, inventory, or similar role. Familiarity with Microsoft Excel and/or inventory or ERP systems Strong organizational skills and attention to detail. Ability to manage multiple tasks, maintain accurate records, and follow through on assignments. Clear and professional communication with internal teams and vendors. Previous experience in a manufacturing, production, or creative environment is a plus. BENEFITS 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance ADDITIONAL INFORMATION Chrome Hearts provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.