Program Administrator, Cadet Aviation

Job Title: Program Administrator, Cadet Aviation Department: Cadet Programs Location: Maxwell AFB, AL (Hybrid) Reports To: Senior Program Manager, Cadet Aviation Position Type: Full Time Typical Hours: 40 Hours / Week Required Travel: Yes, <=10% Contractor: No FLSA Status: Non-exempt Remote Work Eligible: No Closing Date: 16 November 2026 Join a mission-driven organization that supports Civil Air Patrol’s nationwide Cadet Programs! We’re seeking a highly organized, detail-oriented, and creative Project Administrator to support its national cadet aviation programs. This position provides essential financial, administrative, marketing, and logistical support for aviation scholarship programs, flight training initiatives, National Flight Academies, and other youth aviation activities. The ideal candidate is a proactive problem-solver who enjoys working with numbers, creating engaging content, coordinating projects, and supporting a mission-driven team. Success in this position requires exceptional attention to detail, strong technical skills, and a positive, can-do attitude. Salary Range: $52,000 -$65,000 (annually), based on experience and qualifications. What You’ll Do Financial Administration Process and track invoices, purchase orders, reimbursements, and vendor payments in coordination with program management and CAP Finance. Support financial administration for more than 100 vendors, representing approximately $3 million annually. Program and Project Administration Support program planning, timelines, milestone tracking, and coordination of administrative deliverables. Assist with data collection, program reporting, surveys, and presentations. Marketing and Communications Create engaging social media content, graphics, and promotional materials highlighting aviation programs and cadet achievements. Coordinate marketing mailouts, welcome packages, recognition materials, and branded merchandise. Equipment and Logistics Maintain accurate inventory and tracking records for aviation equipment, supplies, and promotional materials. Coordinate packaging, shipping, receipt, and distribution of equipment and materials nationwide. What We’re Looking For Education: High school diploma or GED with additional education or professional training in business administration, communications, marketing, or a related field. Experience: Experience in financial administration, accounts payable, bookkeeping, or vendor payment processing. Minimum two years of experience in administrative support, program coordination, marketing, or a related role. Strong proficiency in Microsoft Office applications, particularly Outlook, Word, Excel, and PowerPoint. Demonstrated proficiency in Canva, including creating graphics, presentations, social media content, and print-ready materials. Experience using Microsoft Teams, OneDrive, and cloud-based collaboration platforms. Familiarity with project management principles, including scheduling, task tracking, and deadline management. Strong attention to financial accuracy, recordkeeping, organization, and detail. Excellent written and verbal communication and customer service skills. Ability to manage competing priorities, work independently, and collaborate effectively with a team. Positive, proactive, can-do attitude with demonstrated initiative and problem-solving abilities. Experience with equipment inventory, shipping coordination, or logistics preferred. Familiarity with Civil Air Patrol, nonprofit organizations, or youth development programs preferred. Aviation-related experience or education preferred. Experience working with volunteers and distributed teams preferred. Certifications: None Other: Valid driver’s license; ability to pass a comprehensive background check. Why You’ll Love It Here Impact a national organization dedicated to serving our communities, saving lives, and shaping futures. Experience a workplace defined by high morale and genuine enthusiasm. Work in a collaborative environment with opportunities for professional growth. Benefits Comprehensive Health Coverage: Medical, dental, and vision plans. Flexible Spending Accounts: Health and dependent care. Retirement Savings: 401(k) with employer match. Paid Time Off: Generous vacation, sick and personal leave, and holidays. Professional Development: Training programs and certification support. Life Insurance: Employer-paid coverage. Supplemental Insurance: Disability, critical illness, accident, and hospital indemnity. Discover Montgomery, Alabama Montgomery isn’t just the capital of Alabama—it’s a city rich in history and full of modern charm. Here’s why you’ll love living and working here: Affordable Living: Cost of living is about 12–14% lower than the national average, with housing costs nearly 25% lower than average. Historic & Cultural Significance: Walk in the footsteps of Rosa Parks and Dr. Martin Luther King Jr. at civil rights landmarks, museums, and memorials. Thriving Downtown: A revitalized riverfront district with trendy restaurants, coffee shops, and arts venues like the Alabama Shakespeare Festival and Montgomery Museum of Fine Arts. Outdoor Recreation: Enjoy scenic views along the Alabama River, Riverfront Park, and nearby hiking trails. Education & Community: Home to top colleges like Auburn University at Montgomery and Alabama State University, plus a strong sense of Southern hospitality. Central Location: Easy access to Birmingham, Atlanta, and Gulf Coast beaches for weekend getaways. Montgomery blends Southern charm, cultural depth, and affordability, making it an ideal place to build your career and enjoy life. Why Work for Civil Air Patrol At Civil Air Patrol (CAP), you are joining a mission-driven national organization working to save lives, strengthen communities, and shape the next generation of leaders. As the official civilian auxiliary of the U.S. Air Force, CAP blends the purpose of public service with the innovation and agility of a modern nonprofit. Every role contributes directly to meaningful service in America’s communities. Our people advance youth development, aerospace education, and provide trusted emergency response mission support for military, civil, and government agencies. Working at CAP means collaborating with passionate professionals and skilled volunteers across all 50 states, U.S. territories, and more than 1,400 communities. We offer an environment where your work makes a visible impact. Employees support first responders after natural disasters, contribute to Air Force-assigned missions, and empower thousands of cadets nationwide. You will be part of a team committed to service, innovation, and continuous learning, with opportunities to grow your career while supporting critical community and national needs. If you want a career with purpose, teamwork, and the chance to make a difference every day, Civil Air Patrol is where your work truly matters. Background Check: The successful completion of a comprehensive background check is mandatory for this role. This is a critical component of our child protection policy and our commitment to providing a safe environment for minors. To apply, submit a detailed resume. This position does not offer a relocation package. Salary range: $52,000 - $65,000. Closing date: 16 November 2026.