Program Coordinator for LSB Experiential Learning Initiatives

About the company

Butler University

Higher education · 1,001 to 5,000 employees

What you'll do

• Program Coordination: Coordinate the planning and execution of LSB experiential learning initiatives, including, but not limited to, Real Business Experience, ETA Conference, Angel Ventures, the Student Run Captive Insurance Agency, Analytics Challenges, and Butler Entrepreneurship programming. Collaborate with faculty, staff, and external partners to support program goals, logistics, and operational needs.
• Project Management: Manage multiple projects and competing priorities across experiential learning initiatives, often working independently with general direction from faculty and program leadership. Develop project plans, establish timelines, coordinate resources, track progress and deliverables, and proactively address challenges to ensure successful and timely completion. Exercise independent judgment in determining appropriate processes and next steps while maintaining communication with stakeholders and escalating matters requiring leadership decisions.
• Student Engagement: Serve as a primary point of contact for students participating in LSB experiential learning initiatives, providing guidance and addressing program-related inquiries. Coordinate application processes, required filings, documentation, and participant records. Organize orientation sessions and post-program debriefs to support student engagement and learning outcomes.
• Program Operations and Financial Coordination: Coordinate financial and administrative processes for experiential learning initiatives, including budget tracking, expense monitoring, purchasing, payment processing, and related documentation. Work with appropriate LSB personnel to ensure expenditures are accurately tracked and aligned with approved program budgets. Maintain accurate program records, databases, and documentation, and prepare and disseminate program materials, schedules, and surveys.
• Stakeholder Coordination: Serve as a liaison with industry partners, alumni, and community organizations involved in experiential learning initiatives. Coordinate program-related communications and logistics with external partners and support outreach and partnership development efforts. Facilitate communication and reporting among external stakeholders, faculty/program leadership, and LSB leadership.
• Assessment and Continuous Improvement: Collect, organize, and analyze feedback from students, faculty, and external partners to assess experiential learning initiatives and identify opportunities for improvement. Prepare reports, presentations, surveys, and data summaries for internal and external stakeholders.
• Perform other duties as assigned.
• Bachelor's degree from an accredited institution.
• Minimum of three years of professional experience in program administration, project coordination, higher education, or a related field.
• Demonstrated project management and organizational skills, including the ability to independently plan and execute projects, manage competing priorities, coordinate multiple stakeholders, and meet deadlines with limited day-to-day supervision.
• Excellent written and verbal communication, interpersonal, and problem-solving skills.
• Proficiency with Microsoft Office and project management software, such as Monday.com or comparable platforms.
• Ability to exercise sound judgment, take initiative, and collaborate effectively with faculty, staff, students, and external partners.
• Experience working in higher education, student programming, experiential learning, or a related environment.
• Experience supporting student engagement and development activities.
• Familiarity with budget tracking, program assessment, and event coordination.
• 20 days of paid time off (vacation and PTO days) per Fiscal year
• 8 Paid Holidays
• In addition, a paid Winter Break between Christmas Eve and New Year’s Day
• Paid Parental Leave (after 1 year of full-time employment)
• Comprehensive medical, dental, and vision plans including disability and life insurance programs
• 10% employer contribution after 1 year of full-time employment
• Remission of tuition for classes taken at Butler for employees, spouses, and dependent children.
• Eligibility after 9 months of full-time employment
• Employees & spouses- undergraduate/graduate degrees
• Dependents (under age 26)- undergraduate degreeCovers tuition only
• Tuition Exchange Program for Dependents at participating institutions
• Access to Butler’s on-site fitness facility and libraries for full-time staff and faculty
• LinkedIn Learning Courses
• Free premium subscription to the Calm App
• Free subscription to the WSJ, The Economist, and NYT
• Discount at the College Bookstore
• Discount on select Athletic and Arts/Events Center Performances

What you need

• Independent judgment
• Initiative
• Problem-solving

Key skills

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