Program Coordinator

LC State invites applications for the position of Program Coordinator.nSalary based on experience and qualifications: $49,754nDegree Required: Bachelor's degree in Business or Public Administration, Education, Communications, Art or Art History, or a related field, with general interest in and knowledge of the arts from a regionally accredited college or universitynRequired Qualifications:nnProficient in Microsoft Office applications including Word, Excel, and PowerPointnExperience with event planning and customer service/public relationsnnPreferred Qualifications:nnTwo (2) years of related professional experiencenExperience with purchasing and budget recordkeepingnExperience with marketing materials and Adobe Creative Suite, including Photoshop, InDesign, and IllustratornExperience with grant writing or grant administrationnnResponsibilities:nUnder the direction of the Director of the Center for Arts & History, the Program Coordinator, Events & Operations leads the Center's events and day-to-day operations, including administrative and financial processes, records, reporting, and grant support. The coordinator is the lead organizer for the Center's fundraisers and seasonal, campus, and community events, including Art Under the Elms, the Center's main fundraiser of the year. The coordinator staffs the galleries during open hours, including evenings and weekends as needed, and supports exhibit-related and community art events. This position shares responsibility for daily Center tasks and is cross-trained to ensure coverage. All oversight, budget authority, approvals, and final decisions remain with the Director.nEssential FunctionsReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.nEvents• Plans, coordinates, and manages the Center's fundraisers and seasonal, campus, and community events, including Art Under the Elms, the Center's main fundraiser of the year• Manages event logistics, including vendors, venues, rentals, permits, setup and teardown, and ticketing and payment records• Prepares and routes event contracts and insurance forms for approval• Promotes events through press releases, announcements, listings, and promotional materials, and provides event content for the newsletter and social media in coordination with the Exhibits & Engagement coordinator• Supports exhibit openings and community art events with setup, supplies, and staffing• Recruits, trains, and schedules event volunteersnCenter Operations • Opens, staffs, and maintains the galleries during open hours, and coordinates student staffing needs for events with the Exhibits & Engagement coordinator• Prepares Center documents, correspondence, and reports, and maintains membership and mailing lists• Processes all Center for Arts and History financial paperwork, such as travel claims, P-card logs, and purchase requests, in coordination with the Controller's Office• Tracks expenses, prepares budget status reports and draft budget worksheets, and reconciles the Center for Arts and History and College Advancement budgets monthly• Compiles attendance, program, and financial data, and drafts the Center's annual report• Maintains the inventory of equipment and supplies, orders office supplies, and reports replacement needs• Assists with other financial tasks as needednReporting and Inventory• Compiles attendance, program, and financial data, and drafts the Center's annual report• Prepares draft budget worksheets to support budget planning• Maintains the inventory of equipment and supplies and reports replacement needsnGrant Support• Researches grant and outside funding opportunities that match the Center's programs and priorities, and recommends prospects to the Director• Maintains a grant calendar that tracks deadlines for applications, reports, and renewals• Drafts grant applications and narratives for the Director's review, including gathering data, preparing budgets, and assembling attachments and letters of support• Tracks spending on awarded grants and keeps grant activities on schedule and in line with funder requirements• Prepares interim and final grant reports, compiling attendance, financial, and program outcomes• Maintains grant files and records, and coordinates with the College's grants and finance offices as needednGeneral• Collaborates with the Exhibits & Engagement coordinator on daily Center operations and cross-trains to provide coverage during absences, peak periods, and events• Documents position tasks in the Center's standard operating procedures (SOP) manual and updates them annually with the Director• Represents the Center at meetings, events, and conferences as assigned• Additional duties include direct and indirect activities to support recruitment and retention of students.• Performs other duties as assignednApplication Procedure: Please upload all of the following documents or your application may not be considered for review.nnCover Letter/Letter of InterestnResume/Curriculum VitaenContact Information or Letters for three (3) Professional ReferencesnUnofficial Transcripts (Official Transcripts requested upon hire)nnThis position is open until filled. The posting will remain open until a suitable pool of candidates is identified.nThis position is subject to the successful completion of a criminal background check and may also be subject to an education verification. LC State is an EEO/VETS employer.