Program Manager (PM) Assistant (EPD II)

Program Manager (PM) Assistant Locations: Sunnyvale (EPDII) Business Units: CESBG Job Classification: Non-Exempt Summary The Program Manager (PM) Assistant will support Operations Program Managers (OPMs) in the day-to-day program execution, cross-functional coordination, data tracking, and project follow-up. This role will support fast-paced AI server and New Product Introduction (NPI) manufacturing programs, working closely with Program Management, Engineering, Production, Supply Chain, Planning, Quality, and other functional teams. The ideal candidate is detail-oriented, responsive, comfortable working with large amounts of project information, and capable of driving action items to closure. This is a full-time contract position with the possibility of conversion to a permanent role after a minimum of six months. Key Responsibilities Program & Project Support Assist OPMs with daily program execution and project coordination. Maintain project schedules, milestones, action items, and deliverables. Track open issues and follow up with the responsible owners to ensure timely closure. Prepare daily and weekly program status updates. Identify overdue items, schedule risks, and missing information and escalate accordingly to the responsible OPM. Support NPI build preparation and execution from material readiness through production and shipment. Cross-Functional Coordination Coordinate with cross-functional teams and follow up with functional owners on project actions, engineering changes, material readiness, production status, and shipment requirements. Organize meetings, prepare agendas, document meeting minutes, and track action items. Ensure decisions and action items are clearly communicated to relevant stakeholders. Production & Material Tracking Support tracking of build plans, work orders, material readiness, shortages, and production status. Maintain trackers for Work Order (WO) status, material issues, build progress, test/debug status, and shipment schedules. Support SAP/SFC-related tracking and data reconciliation as needed. Help identify discrepancies between production plans, system records, and actual status. Reporting & Data Management Consolidate information from multiple functional teams into clear management reports. Maintain project dashboards, trackers, and documentation. Prepare Excel reports, PowerPoint presentations, and meeting materials for program reviews. Track program KPIs such as schedule attainment, material readiness, production output, yield, and issue closure. Ensure project information is accurate, organized, and updated on time. Documentation & Administrative Support Maintain program documentation, meeting records, project trackers, and shared folders. Coordinate meeting schedules and cross-functional reviews. Support document preparation and information collection requested by OPMs. Maintain clear records of key decisions, owners, deadlines, and project changes. Basic Qualifications Strong Microsoft Excel (including PivotTables, XLOOKUP/VLOOKUP, etc) and PowerPoint skills. Ability to manage multiple priorities in a fast-paced environment. Strong attention to detail and sense of ownership. Comfortable working with cross-functional and international teams. Good written and verbal English communication and follow-up skills. Preferred Qualifications Experience in electronics, server, semiconductor, or high-tech manufacturing. Experience supporting New Product Introduction (NPI) or Mass Production (MP) programs. Familiarity with manufacturing concepts such as BOM, WO, WIP, ECO, material shortage, production planning, yield, and shipment management. Experience with SAP, SFC/MES, ERP, or other manufacturing systems. Experience preparing management-level dashboards or program review materials. Education and Experience Bachelor’s degree in Business Administration, Industrial Engineering, Supply Chain, Engineering Management, or a related technical discipline. 0-3 years of experience in project coordination, program management, manufacturing operations, supply chain, or a related technical field. Why Join Us Comprehensive benefits package including medical, dental, and vision insurance coverage. Basic life insurance and short-term disability coverage provided by employer. Supplemental life insurance and long-term disability coverage options available. 401K with employer contribution. Personal, Vacation, and Holiday paid time off for all full-time employees. Shift: Day / Graveyard Day Pay Rate: $28/hr Graveyard Pay Rate: $28/hr + 15% Shift Differential Our company is an Equal Opportunity Employer (EOE). All qualified candidates will receive consideration without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or marital status in accordance with applicable federal, state and local laws.