Project Coordinator, Special Projects Group

Why Tarlton Tarlton is a St. Louis-based commercial, institutional, and industrial contractor. Our Special Projects Group handles the work that keeps our clients’ facilities running — renovations, upgrades, tenant work, and fast-turn projects delivered under a Master Service Agreement (MSA) with a long-standing client. The rhythm is different from a single large build. Several projects move at once, schedules are short, and the client counts on us being easy to work with. The Project Coordinator sits at the center of that: you set projects up, keep the paperwork and systems straight, and close them out. If you want to learn how a construction project actually runs from award through turnover, this is one of the best seats in the company to do it — and it is the first step in our project management career path. Your Role The Project Coordinator keeps project administration accurate and current so Project Managers, Project Engineers, and Superintendents can stay focused on execution. You will support projects from award through closeout — system setup, contract and financial paperwork, safety documentation, permitting, document control, and closeout records — across the Special Projects Group’s MSA portfolio. What You'll Do Project Setup & Systems Set up new projects in Viewpoint, Procore, and Egnyte, and keep records current as work progresses.Upload drawings, specifications, and addenda, and distribute current revisions to the project team.Maintain the project directory so subcontractor, vendor, and client contacts stay accurate.Set up Building Connected sites and invite subcontractors. Contract & Financial Administration Track and file Owner Purchase Orders issued under the Master Service Agreement.Support cost book setup and initial data entry with the Project Manager and Project Engineer.Draft subcontract and purchase order requisition forms for Project Manager review.Coordinate subcontractor pricing and draft proposals for approval before they go to the client. Safety & Site Access Schedule safety kickoff meetings and track Site-Specific Safety Plans for each project.Verify legal and OSHA-required site postings are current, with the Safety Department and Superintendent.Administer client badging and site access for Tarlton and subcontractor personnel, including logs, renewals, and client-required training. Documentation, Permitting & Reporting Maintain submittal, RFI, and drawing logs.Complete permit applications, track them through issuance, and distribute permit numbers to subcontractors.Assemble quarterly client reporting across the MSA portfolio into a single master file. Closeout Collect and file record drawings, warranties, and O&M manuals.Enter punch list items in Procore and assign them to subcontractors for review and distribution.Support scheduling of pre-commissioning, TAB, and final commissioning with the client, engineer, and subcontractors.Perform other duties as assigned.