Purchaser / Scheduler / Project Coordinator

About the company

Threat Tec

Defense & space · 201 to 500 employees

What you'll do

• Establish, document, implement, and maintain purchasing procedures, processes, and controls aligned with AS9100 requirements and company policies.
• Process purchase requests and purchase orders for government programs, corporate operations, machine shop activities, and engineering projects.
• Source and procure raw materials, mechanical components, fabricated parts, tools, equipment, supplies, and professional services.
• Collaborate with Program Managers, engineering personnel, Operations, Finance, and Contracts to identify procurement requirements, budgets, and delivery timelines.
• Solicit and evaluate vendor quotations, conduct competitive purchasing activities, and document supplier evaluations and selections.
• Identify, qualify, onboard, and maintain relationships with suppliers, manufacturers, distributors, and subcontractors.
• Negotiate pricing, purchasing terms, and delivery schedules to support cost-effective procurement and timely project execution.
• Track purchase orders, shipments, backorders, material availability, and vendor performance to prevent operational and production delays.
• Coordinate outside machining, fabrication, finishing, and specialty manufacturing services as required.
• Maintain accurate purchasing records, vendor information, approvals, procurement files, and supporting documentation.
• Resolve purchasing and receiving issues, including incorrect shipments, damaged products, shortages, returns, and invoice discrepancies.
• Coordinate with Finance and Accounts Payable to reconcile purchase orders, receiving documentation, invoices, and payment discrepancies.
• Support inventory management, material tracking, purchasing forecasts, and stock availability for shop and program operations.
• Ensure purchasing activities comply with company policies, contractual requirements, applicable AS9100 controls, and FAR/DFARS requirements.
• Identify opportunities to improve purchasing processes, reduce costs, strengthen supplier performance, and shorten delivery timelines.
• Assist with planning, organizing, and coordinating engineering, manufacturing, fabrication, and operational projects from initiation through completion.
• Develop and maintain project schedules, milestone trackers, action item lists, and deliverable requirements.
• Track project progress against established timelines, budgets, scope requirements, and contractual deliverables.
• Coordinate project activities among Program Managers, engineers, machinists, technicians, vendors, and company leadership.
• Monitor material costs, purchase commitments, labor expenditures, and other project-related expenses to support budget management.
• Identify project risks, scheduling delays, resource limitations, and potential cost overruns, escalating concerns to appropriate management.
• Organize and participate in project planning meetings, production reviews, and status updates.
• Document meeting notes, action items, assigned responsibilities, and completion deadlines.
• Prepare project status reports, schedules, cost summaries, and management briefings.
• Coordinate project documentation, material requirements, and customer deliverables to support successful project execution.
• Support project closeout activities, including final documentation, material reconciliation, and lessons learned.
• Assist Program Managers and engineering leadership with additional administrative and operational project management tasks as needed.

What you need

• High school diploma or GED required.
• Minimum of 3 years of purchasing or procurement experience supporting a government contractor, Department of Defense program, or similar regulated contracting environment.
• Experience managing purchase orders, vendor quotations, invoices, receiving documentation, and procurement records.
• Working knowledge of purchasing processes, supplier management, and procurement documentation requirements.
• Ability to coordinate multiple purchasing requirements, production schedules, and project deadlines simultaneously.
• General understanding of manufacturing, machine shop, fabrication, or mechanical assembly operations, or demonstrated ability to support technical production environments.
• Experience tracking project milestones, material deliveries, budgets, or operational schedules.
• Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word.
• Ability to develop and maintain purchasing records, spreadsheets, production schedules, project trackers, and status reports.
• Strong organizational, analytical, communication, and problem-solving skills.
• Ability to work effectively with vendors, Program Managers, engineers, shop personnel, Finance, Contracts, and company leadership.
• Strong attention to detail, sound judgment, and the ability to work independently in a fast-paced environment.
• Ability to learn and effectively utilize purchasing, inventory management, and business software systems.
• 5 or more years of purchasing or procurement experience supporting government contracting, defense manufacturing, or Department of Defense programs.
• Experience supporting multiple government contracts, programs, or manufacturing projects simultaneously.
• Familiarity with FAR/DFARS procurement requirements, AS9100 purchasing controls, and government contractor purchasing practices.
• Experience establishing purchasing procedures, implementing procurement systems, or supporting AS9100 quality management processes.
• Experience with supplier qualification, vendor onboarding, negotiations, and supplier performance evaluations.
• Experience supporting machine shops, engineering departments, fabrication facilities, or manufacturing operations.
• Familiarity with CNC machining, welding, fabrication, mechanical assembly, and prototype development.
• Experience purchasing metals, specialty materials, mechanical components, and manufacturing supplies.
• Experience using ERP, MRP, procurement, inventory management, or production scheduling software.
• Experience with project management and scheduling tools such as Microsoft Project, Smartsheet, or similar platforms.
• Ability to interpret basic engineering drawings, bills of materials (BOMs), and material specifications.
• Experience tracking project budgets, labor hours, material costs, production milestones, and deliverables.
• Experience coordinating outside manufacturing processes such as heat treating, anodizing, powder coating, Cerakote, or specialty fabrication.
• Associate's or bachelor's degree in Business Administration, Supply Chain Management, Finance, Accounting, Logistics, Project Management, or a related field.
• CAPM, PMP, or other relevant purchasing, supply chain, or project management certification is a plus.
• Ability to work in an office environment with regular interaction in an active machine shop or fabrication facility.
• Ability to stand, walk, and move throughout production areas to coordinate materials, scheduling, and project activities.
• Ability to occasionally lift and move materials, supplies, or equipment weighing up to 25 pounds, with assistance when appropriate.
• Ability to work around manufacturing equipment and machinery while following established safety procedures.
• Ability to wear required personal protective equipment (PPE) when entering designated shop areas.

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