Purchasing and Inventory Specialist

The Role Responsible for controlling the Inventory area, processing all purchase orders for the clinical and facilities departments. Responsible for ordering, receiving, distributing supplies around the Miami site, Screening Location, maintaining the inventory system, sourcing and ordering goods on behalf of the Clinical and Facilities teams To comply & adhere to GCP guidelines and regulations as required of this role Main Tasks and Responsibilities Receipt, inventory and stocking of incoming goods, confirming condition upon receipt, and cross checking against purchase order (PO) Order stock items and ensure stock items are kept above a minimum quantity, forecast usage to ensure items are never depleted and are always available to departments on demand Carry out stock checks in conjunction with Clinical Scheduling Manager and Facilities Manager as required, reviewing stock levels and identifying changes on demand Investigate and rectify invoice queries as required by Finance department Track outstanding orders with suppliers and feedback as appropriate to end users Source and purchase supplies for facilities and clinical operations (including study specific supplies) Ensuring all orders are placed and goods received in sufficient time to meet the operational demands of the business Processing of purchase orders placed through the Focalpoint system (includes checking and amending order details, consolidating orders where possible, placing and chasing orders with suppliers, liaising with end users) Assisting with Focalpoint induction and refresher training to employees, as required Preparing and submitting payment requests and providing reports to Finance, as required Assisting with the preparation of purchasing metrics, as required Carrying out regular price benchmarking assessments and negotiate prices with suppliers, as required Meet with primary customers on a quarterly basis to ensure service levels are being met Provide cover for staff scheduling, participating in weekend rotation Provide cover for Research Volunteer Liaison (Activities Coordinator), as needed, to monitor volunteer reception area, prepare for admissions and outpatient visits, assisting with discharge of volunteers Provide general assistance to the Clinical Scheduling Manager as necessary Job Demands The job may involve the following: Very high concentration of work Strict and tight deadlines Having to juggle a range of tasks/issues simultaneously Working in a hazardous environment with high requirement to follow safety procedures Working outside normal working hours Needing to respond to client demands The Candidate Associate Degree, or equivalent work experience Computer literate with proficiency in Windows environment Excellent communication skills Previous experience in a related role