Purchasing Specialist

About Creative Realities Creative Realities, Inc. (NASDAQ: CREX) is a full-service, digital signage solutions company with a passion and purpose of connecting brands and people in spaces and places they love. We design, develop, deploy, and maintain digital experiences that are contextually relevant, omni-channel, and specific to the physical environment. Our approach is consultative, tech-agnostic, and solution centric. Our capabilities are end-to-end with the ability to deploy at scale - whether its thousands of locations or a single flagship experience. We specialize in key verticals including Automotive, C-Store, QSR, Heath Care, Retail, and Sports & Entertainment with extensive experience in how digital transforms these environments. Our purpose-built CMS software and ad-revenue / monetization platforms are considered best in class and serve as the backbone for successful installations and ongoing support. Visit www.CRI.com for our full story. About the Position Our growing business is looking for a Purchasing Specialist to assist with the day-to-day procurement activities (creation and submission of POs, follow-up for tracking requests, costing updates, etc.) as well as the entry of customer orders in our systems (matching of customer PO to Proposal/BOM/etc.) This position will be dedicated to the Live Venue / Sports and Entertainment team under the Procurement team management and protocols. Key Responsibilities Verifies purchase requisitions by comparing items requested to NetSuite item master; clarifying unclear items; seeking/recommending alternatives where applicable. Prepares purchase orders in NetSuite by verifying specifications and price; obtaining supplier recommendations for substitutes; routing for approval via NetSuite approval workflow (Procurement Manager). Obtains purchased items by forwarding orders to suppliers; monitoring and expediting orders in NetSuite. Maintain and monitor open PO report/saved search in NetSuite to ensure timely receipt and closure. Forwards available inventory items by verifying stock in NetSuite; scheduling delivery. Work with Accounts Payable daily (min. weekly) to ensure drop-ship POs are accurately received/fulfilled in NetSuite across corresponding POs and sales orders, and vendor bills matched correctly. Work with Procurement Manager/team to confirm deliveries satisfy assigned POs in NetSuite; report backordered/missing items. Assist Procurement Manager maintaining inventory levels using NetSuite reorder points/min-max settings. Establish reliable contact w/ Project Management to ensure field purchase orders are accurate in NetSuite. Updates job knowledge via educational opportunities (incl. NetSuite training/updates). Accomplishes purchasing/S&E mission by completing related results as needed. Match Customer PO/Executed Proposal to Engineering BOM in NetSuite. Compile daily Order Entry task info; establish entry priorities in NetSuite. Assist S&E Engineering / Sales with Netsuite data entry and BOM initiation. Perform accurate/timely task completion by inputting into NetSuite or escalating within 24-hr SLA. Ensure newly created NetSuite Project matches what was sold; escalate discrepancies prior to order entry. Process change orders ensuring all credits / debits are reconciled and returns are processed accurately. Review/verify entered NetSuite data for deficiencies/errors; correct errors; check output for accuracy. Communicate updates to Sales/Ops as necessary. Maintain data integrity of vendor, item, and pricing records in NetSuite. Assist maintaining efficient operations by following policies/procedures; report needed changes. Generate daily/weekly/monthly reports using NetSuite saved searches/reports. Other related duties as requested by S&E management. Key Competencies/Behaviors Strong negotiating skills Proficiency in NetSuite (or comparable ERP system) required; ability to build/run saved searches a plus Comprehensive understanding of MS Office Impeccable attention to detail Achievement oriented, acts with integrity, focused on customer satisfaction Self-motivated, superior planning and time management skills Team oriented, works well with others Positive attitude; willingness and initiative to learn Comfortable in deadline-oriented, fast-paced environment with shifting priorities Able to prioritize work and adapt to change Self motivated Culture Focused Being a sports fan is a plus! Core Values The ideal candidate represents these six core values: Passionate: We are a group of passionate people. This is the best way to describe TEAM CRI. We work hard and have fun along the way! Respectful: We value diversity, merit and unique contributions. We foster a trusting, open and inclusive environment. We treat our clients, partners and our team in a manner that reflects these values. Do the Right Thing: We do what we say we will do. Our actions shall always be fully transparent and genuine. Our dealings with clients, co-workers and partners must always be conducted with honesty. Helps First: We are stronger when we work together. We help first—whether it’s with our clients or our internal teams. Nimble Minded: When conventional thinking and processes fail, we want to be the first to provide fresh ideas and solutions. We break through adversity and respond quickly. Expects Excellence: We will measure performance and are accountable for results. We are committed to getting it right. Benefits Company paid individual portion of Medical, Dental, Life, Long and Short-Term Disability insurances; access to participate in company Vision insurance and other voluntary benefit programs; eligibility for a high-deductible health plan (HDHP) with HSA option, including HSA company contribution, FSA, DCFSA; 401(k) program, including company paid match of up to 3% of annual salary; paid time off and holiday pay. May be subject to change based on open enrollment periods or at the Company’s discretion.