Quoting Specialist

HOW WE GOT HERE For more than 40 years, BioIVT has evolved from a specialized biospecimen provider into a global partner to life science and diagnostic organizations. Our growth has been shaped by a consistent focus on helping researchers access the high-quality biospecimens, primary cells, ADME-Tox products, and research services they need to advance discovery, development, and medical progress. What has remained constant throughout that history is our mission: to enable smarter science and accelerate medical breakthroughs that enhance and extend lives. Every BioIVT team member contributes to that mission, whether supporting a donor center, laboratory, commercial team, or corporate function. For employees, this means joining a company where scientific quality, operational excellence, compliance, collaboration, and customer focus all come together to support work that matters. The Quoting Specialist is responsible for preparing accurate, timely, and high-quality customer quotes in support of the commercial organization. This role operates in a high-volume, SLA-driven environment where speed, precision, and follow-through are critical to customer satisfaction and revenue execution. The Quoting Specialist partners closely with Sales, Finance, and other CS functions and works extensively in Salesforce. At this time, we are unable to consider applicants who reside in Arkansas, Hawaii, New Mexico, North Dakota, Rhode Island, South Dakota, or Vermont for this position. ESSENTIAL DUTIES AND RESPONSIBILITIES Prepare and deliver customer quotes within defined SLA response times, ensuring clear, empathetic, and tailored communication that prioritizes customer needs. Validate customer requirements, product details, and pricing inputs prior to quote release, applying deep product knowledge and understanding of company policies to ensure accuracy and compliance. Enter, update, and manage quote data in Salesforce with a high degree of precision, demonstrating strong systems proficiency and attention to detail. Collaborate closely with Sales to provide status updates, clarify requirements, and coordinate next steps, fostering a seamless team approach to meeting customer expectations. Identify and resolve incomplete or incorrect quote requests through critical thinking and proactive problem‑solving, ensuring issues are addressed before impacting timelines. Escalate non‑standard pricing or complex requests in accordance with established processes, using sound judgment to balance customer needs with business requirements. Maintain detailed documentation and audit trails within Salesforce to support compliance, quality standards, and future reference. Manage workload effectively to meet deadlines in a fast‑paced, SLA‑driven environment, demonstrating strong time management skills. Support continuous improvement initiatives by identifying recurring issues, bottlenecks, and opportunities to enhance the quoting process. Model professionalism and influence team outcomes by sharing expertise, guiding peers, and contributing to a positive, collaborative work culture. QUALIFICATIONS 1–3 years of experience in quoting, sales operations, customer support, or a similar role. Hands‑on experience using Salesforce (required); experience with CRM or quoting tools preferred. Strong written and verbal communication skills with the ability to deliver customer‑centric communication that is clear, empathetic, and solution‑oriented. Demonstrated ability to work in a fast‑paced, SLA‑driven environment while maintaining quality and accuracy. Proven track record of applying critical thinking to resolve customer inquiries and complex requests. Experience supporting sales teams in a B2B environment, with familiarity in pricing structures, approvals, and contracts. High level of comfort with transactional work requiring precision and compliance with established processes. Bachelor’s degree preferred but not required. Emotional intelligence to remain calm, professional, and positive during challenging interactions. Ability to collaborate effectively across teams to achieve shared goals and improve customer outcomes. Other duties may be assigned. ALSO TRUE OF THE RIGHT PERSON You are mission-driven and take pride in contributing to work that helps advance science, medical progress, and better outcomes. You value collaboration and build trusted relationships by being respectful, responsive, and solutions-oriented. You bring a strong sense of ownership and accountability, following through on commitments and taking pride in the quality of your work. You are comfortable working in a fast-paced, growing organization where priorities can shift and good judgment, flexibility, and communication matter. You care about doing things the right way, with consistency, integrity, attention to detail, and respect for quality and compliance. You are curious, open to feedback, and committed to continuous improvement in how we work, learn, and grow together. WHAT WE OFFER Comprehensive medical coverage with PPO/HRA and HDHP/HSA plan options. Company-funded HRA or HSA contributions, depending on the medical plan elected. Prescription drug coverage, virtual care through MDLIVE, and preventive care Dental coverage through Cigna and vision coverage through VSP. Company-paid life, AD&D, short-term disability, and long-term disability coverage. Flexible spending account options, including healthcare, limited purpose, and dependent care FSAs. 401(k) retirement plan with employer Safe Harbor matching contributions. Tuition reimbursement to support continued learning, professional growth, and career development. Paid time off, company-paid holidays, employee assistance resources, travel assistance, and voluntary benefit options. EQUAL OPPORTUNITY AND BELONGING At BioIVT, our mission to enable smarter science and accelerate medical breakthroughs is strengthened by the people who bring that work to life. We are committed to building a workplace where employees are treated with fairness, respect, and dignity, and where different experiences, perspectives, and ideas help us better serve our customers, partners, donors, and one another. BioIVT is proud to be an Equal Opportunity Employer and welcomes qualified applicants without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, genetic information, or any other status protected by applicable law. We are proud to be an Equal Opportunity Employer. To Learn more about our mission and team culture, click here!