Rental Coordinator

The Rental Coordinator is responsible for supporting the planning, execution, and coordination of rental equipment and operational logistics to ensure projects are delivered on time, within scope, and within budget.This role plays a critical part in maintaining yard efficiency, managing inventory, coordinating equipment logistics, and supporting procurement and field operations. The Rental Coordinator will work cross-functionally with operations, vendors, and logistics teams to ensure seamless execution of projects and day-to-day operations.This role will be based out of our Trevose, PA Branch location.ResponsibilitiesProcurementCoordinate acquisition of supplies, materials, and rental equipment from vendorsManage rental equipment lifecycle including calling equipment on/off rentCreate and manage purchase orders ensuring pricing accuracy and completenessMaintain vendor relationships and identify new vendors to support operational needsReview daily documentation for accuracy and completenessYard OperationsMonitor inventory levels and order equipment and parts as neededCoordinate scheduling and use of trucks, trailers, and equipment with operations teamsMaintain accurate tracking of rental and owned assets for billing and operational useOrganize yard resources using tracking systems and inventory toolsOversee maintenance coordination and yard upkeep including equipment storage and organizationEnsure timely delivery of equipment, tools, and materials to job sitesAssist with resolving operational and personnel issues within the yardEquipment & MaintenanceEnsure all equipment is inspected and properly maintainedTag damaged or non-operational equipment and coordinate repairsMaintain service records and equipment historySupport preventative maintenance programs across all equipmentPerform inventory reporting and usage analysisCoordinate warranty work and maintenance scheduling for company assetsSupport asset tracking systems such as GPS or digital tracking toolsLogisticsCoordinate scheduling, dispatch, and transportation logistics for company operationsManage relationships with third-party transportation providersMonitor driver activity to ensure compliance with DOT, OSHA, EPA, and company standardsSupport scheduling of drivers including hours, overtime, and deployment needsRequirementsHigh School Diploma or equivalentStrong organizational and time management skills with ability to handle multiple projectsStrong communication skills (verbal and written)Proficiency in Microsoft Office (Excel, Word, PowerPoint)Strong attention to detail and accuracyAbility to work in a fast-paced operational environmentValid driver’s licenseAbility to operate forklift or heavy equipment (or willingness to learn)Ability to work standard yard hours (7:00 AM – 5:00 PM, Monday–Friday) with occasional weekend supportAbility to travel occasionally as neededExperience in rental coordination, logistics, yard operations, or oil & gas industryExperience with CRM or operational tracking systemsExperience managing vendors and procurement processesBenefitsPaid HolidaysMedical / Dental / Vision coverage Health savings account (HSA) Company Paid Life Insurance and Accidental & Dismemberment Insurance Voluntary Life Insurance 401k with a company match Paid Time Off Employee Assistance Program Professional Development Programs Employee Referral ProgramsVoluntary Benefits Offered#INDHP