Speaker Coordinator

About the Role: Grade Level (for internal use): 09 About the Role: The Speaker Coordinator role is central to the successful execution of CERAWeek, a world-class event that convenes global energy executives, policymakers, and thought leaders. This position ensures the seamless journey of all speakers, from initial identification and invitation through their on-site readiness, safeguarding brand reputation and data integrity across all stages of the event lifecycle. The Team: CERAWeek by S&P Global – the Global annual energy conference in Houston, Texas (www.ceraweek.com) – brings together global leaders to advance new ideas, insight and solutions to the biggest challenges facing the future of energy, the environment, and climate. CERAWeek is widely considered to be the most prestigious annual gathering of CEOs and Ministers from global energy and utilities, as well as automotive, manufacturing, policy and financial communities, along with a growing presence of tech. It has been described by the Financial Times as the ‘the Davos of energy,’ and by Politico as the “industry’s Super Bowl.” CNBC called it “the world’s preeminent energy conference.” CERAWeek was rated one of the top five overall “corporate leader” conferences in the world. Responsibilities and Impact: Manage the End-to-End Speaker Lifecycle: Oversee the comprehensive speaker journey from initial identification and invitation to acceptance, onboarding, and registration, ensuring a smooth and accurate process for all participants. This includes verifying speaker information, preparing invitation letters, and tracking statuses across systems. Ensure Data Integrity and Quality Control: Maintain authoritative speaker records across all platforms, proactively identifying and resolving data conflicts, duplicate records, and inconsistencies. Facilitate Speaker Onboarding and Website Publication: Make accepted speakers "live on site", balancing speed with data completeness. Coordinate Speaker Registration and Logistics: Administer speaker registration processes, including triggering registration emails, monitoring completion, and managing hotel allocations. Generate Critical Reports and Communications: Produce tailored speaker reports for various stakeholders (e.g., Marketing, Partners, VIP, Leadership), extracting essential data from master lists to inform strategic decisions and external communications. Drive Process Improvement and Automation Initiatives: Actively contribute to identifying and implementing process efficiencies, automation, and AI opportunities within speaker management workflows. Compensation/Benefits Information: Final base salary for this role will be based on the individual’s geographic location, as well as experience level, skill set, training, licenses and certifications. In addition to base compensation, this role is eligible for an annual incentive plan. This role is not eligible for additional compensation such as an annual incentive bonus or sales commission plan. This role is eligible to receive additional S&P Global benefits. For more information on the benefits we provide to our employees, please click here . What We’re Looking For: Basic Required Qualifications: Bachelor’s degree in a relevant field (e.g., Business, Event Management, Communications, International Relations, Information Management, or similar). Fluency in Microsoft Office Suite. Strong organizational and time-management skills; ability to track multiple tasks and ensure follow-up. Excellent communication and collaboration abilities undefined. Additional Preferred Qualifications: Experience with Airtable or similar database management tools for historical tracking, pipeline management, and workflow automation. Demonstrated interest or experience in leveraging AI and automation technologies to streamline repetitive tasks and improve operational efficiency. Ability to contribute to and refine Standard Operating Procedures (SOPs) and workflow documentation, turning implicit knowledge into clear, structured processes. Analytical mindset for identifying patterns and process bottlenecks; collaborative spirit for working across diverse teams and managing inter-dependencies; a strong sense of ownership and accountability for critical data and processes undefined About S&P Global Energy At S&P Global Energy, our comprehensive view of global energy and commodities markets enables our customers to make superior decisions and create long-term, sustainable value. Our four core capabilities are: Platts for news and pricing; CERA for research and advisory; Horizons for energy expansion and sustainability solutions; and Events for industry collaboration. S&P Global Energy is a division of S&P Global (NYSE: SPGI). S&P Global enables businesses, governments, and individuals with trusted data, expertise, and technology to make decisions with conviction. We are Advancing Essential Intelligence through world-leading benchmarks, data, and insights that customers need in order to plan confidently, act decisively, and thrive economically in a rapidly changing global landscape. Learn more at www.spglobal.com/energy . What’s In It For You? Our Mission: Advancing Essential Intelligence. Our People: We're more than 35,000 strong worldwide—so we're able to understand nuances while having a broad perspective. Our team is driven by curiosity and a shared belief that Essential Intelligence can help build a more prosperous future for us all.From finding new ways to measure sustainability to analyzing energy transition across the supply chain to building workflow solutions that make it easy to tap into insight and apply it. We are changing the way people see things and empowering them to make an impact on the world we live in. We’re committed to a more equitable future and to helping our customers find new, sustainable ways of doing business. Join us and help create the critical insights that truly make a difference. Our Values: Integrity, Discovery, Partnership Throughout our history, the world's leading organizations have relied on us for the Essential Intelligence they need to make confident decisions about the road ahead. We start with a foundation of integrity in all we do, bring a spirit of discovery to our work, and collaborate in close partnership with each other and our customers to achieve shared goals. Benefits: We take care of you, so you can take care of business. We care about our people. That’s why we provide everything you—and your career—need to thrive at S&P Global. Our benefits include: Health & Wellness: Health care coverage designed for the mind and body. Flexible Downtime: Generous time off helps keep you energized for your time on. Continuous Learning: Access a wealth of resources to grow your career and learn valuable new skills. Invest in Your Future: Secure your financial future through competitive pay, retirement planning, a continuing education program with a company-matched student loan contribution, and financial wellness programs. Family Friendly Perks: It’s not just about you. S&P Global has perks for your partners and little ones, too, with some best-in class benefits for families. Beyond the Basics: From retail discounts to referral incentive awards—small perks can make a big difference. For more information on benefits by country visit: https://spgbenefits.com/benefit-summaries Global Hiring and Opportunity at S&P Global: At S&P Global, we are committed to fostering a connected and engaged workplace where all individuals have access to opportunities based on their skills, experience, and contributions. Our hiring practices emphasize fairness, transparency, and merit, ensuring that we attract and retain top talent. By valuing different perspectives and promoting a culture of respect and collaboration, we drive innovation and power global markets. Recruitment Fraud Alert: If you receive an email from a spglobalind.com domain or any other regionally based domains, it is a scam and should be reported to reportfraud@spglobal.com . S&P Global never requires any candidate to pay money for job applications, interviews, offer letters, “pre-employment training” or for equipment/delivery of equipment. Stay informed and protect yourself from recruitment fraud by reviewing our guidelines, fraudulent domains, and how to report suspicious activity here . ----------------------------------------------------------- Equal Opportunity Employer S&P Global is an equal opportunity employer and all qualified candidates will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, military veteran status, unemployment status, or any other status protected by law. Only electronic job submissions will be considered for employment. If you need an accommodation during the application process due to a disability, please send an email to:  EEO.Compliance@spglobal.com  and your request will be forwarded to the appropriate person.  US Candidates Only: Know Your Rights: Workplace discrimination is illegal ----------------------------------------------------------- 20 - Professional (EEO-2 Job Categories-United States of America), MRKTNG202.1 - Middle Professional Tier I (EEO Job Group)