Specialist HVAC Warranty Administrator

Job Responsibilities Reviews and processes warranty claims in accordance with manufacturer guidelines Verifies repair orders for completeness, accuracy, and proper documentation Submits warranty claims within required timeframes Monitors claim status and follows up on outstanding or rejected claims Communicates with service advisors and technicians to clarify repair details when needed Maintains records of all warranty transactions and supporting documentation Reconciles warranty receivables and assists with month-end reporting Stays current with manufacturer warranty policies and updates Assists in resolving discrepancies related to warranty payments Supports overall service department administrative functions as needed Requirements This position requires strong attention to detail, organization, and the ability to manage multiple tasks in a fast-paced environment. The individual must be able to interpret and apply manufacturer policies consistently. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Education and/or Experience High School Diploma or GED required; additional administrative or technical training preferred One to three years of experience in an Automotive/HVAC/Construction or warranty-related role, or equivalent combination of education and experience