Sponsorship Account Activation Specialist

SUMMARY The Sponsorship Account & Activation Specialist plays an integral role within EAA's Business Development team, supporting sponsor relationships from planning and fulfillment through onsite activation and post-event reporting. In partnership with Account Executives, this position serves as a day-to-day resource for assigned sponsors, helping coordinate contractual benefits, timelines, assets, and event needs. This highly collaborative role combines sponsor service and detailed fulfillment responsibilities with sales support, internal coordination, and hands-on AirVenture execution. The ideal candidate is detail-oriented, organized, relationship-focused, and comfortable balancing multiple priorities in a fast-paced environment. Sponsor Relationship Management & Fulfillment Serve as the day-to-day point of contact for assigned sponsor accounts following contract execution, building strong relationships and supporting sponsors throughout planning, fulfillment, and activation. Enter and maintain accurate sponsorship information within project management systems, including contractual deliverables, deadlines, invoicing, assets, and status updates to support timely execution of sponsor benefits. Coordinate and facilitate sponsor planning and fulfillment meetings to establish timelines, gather assets, communicate requirements, and support successful execution of sponsor benefits. Coordinate the development of high-quality post-AirVenture sponsorship recap reports highlighting fulfillment, visibility, engagement, and other measurable partnership results. Sponsorship Development & Sales Support Collaborate with internal teams and external partners to identify and develop new sponsorship opportunities that align with EAA programs, audiences, and revenue goals. Conduct prospecting and industry research to identify new business opportunities and provide relevant insights to the sales team. Create, update, and maintain professional sponsor-facing sell sheets and other sales collateral. Support Account Executives throughout the sales and sponsorship lifecycle, from initial opportunity development through contracting, activation planning, fulfillment, and renewal. Internal Collaboration, Marketing & Reporting Collaborate with Marketing and other EAA departments to coordinate sponsor-related needs, timelines, deliverables, approvals, and activation requirements. Assist with Business Development reporting and analysis to provide greater visibility into sponsorship sales, pipeline, fulfillment, and performance. Contribute ideas and recommendations to improve processes, tools, reporting, and workflows that support efficiency and Business Development goals. EAA AirVenture Oshkosh Event Planning and Execution Play an active, hands-on role in the year-round planning and execution of AirVenture sponsorship activities, including event preparation, setup, onsite support, tear-down, inventory management, and post-event follow-up. Serve as an onsite resource for assigned sponsors during AirVenture, helping resolve issues, coordinate last-minute needs, and ensure a positive customer experience. Coordinate with sponsors, vendors, Marketing, internal departments, and event teams to ensure successful execution of sponsor activations and contractual benefits. MINIMUM QUALIFICATIONS Bachelor's degree in business, marketing, communications, hospitality, event management, or a related field, or an equivalent combination of education and relevant professional experience. 1-3 years of relevant experience in business development, sponsorship, account management, sales support, marketing, event management, client services, or a related field. Strong organizational, project coordination, and follow-through skills with excellent attention to detail and the ability to manage multiple deadlines. Ability to build positive relationships with sponsors, customers, and internal teams. Excellent written, verbal, and interpersonal communication skills. Strong working knowledge of Microsoft 365, particularly Outlook, Word, Excel, and PowerPoint. Ability to work independently while collaborating effectively across teams. Ability and willingness to work a flexible schedule, including evenings and weekends as required for EAA AirVenture Oshkosh and other events. PREFERRED QUALIFICATIONS Experience in sponsorship, Marketing, business development, account management, or event activation. Experience developing sales presentations, sponsorship proposals, sell sheets, or other customer-facing materials. Experience with CRM, project management, Microsoft Power BI, or other reporting/data visualization tools. Previous experience with EAA, AirVenture, aviation, events, associations, or nonprofit organizations is a plus. PHYSICAL REQUIREMENTS Typical office setting. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. Preparation for AirVenture or other events may require lifting up to 50 pounds occasionally, standing and walking for extended periods of time while bending, squatting, kneeling, twisting, and push and pull motions. EEO STATEMENT EAA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.