Staff Accountant I

JOB SUMMARY: The Staff Accountant I provides entry-level accounting support for the Finance Department, assisting with general ledger entries, account reconciliations, and routine financial tasks. This role may support accounts payable and accounts receivable functions and will participate in special projects as assigned by the Controller or VP of Finance. This position supports a nonprofit agency dedicated to serving children, adolescents, and young adults with autism spectrum disorder (ASD) and intellectual and developmental disabilities (IDD). WORK SCHEDULE: Adelbrook is a 24/7 operating Agency. Schedules are flexible, may include early mornings, evenings, overnights, weekdays, weekends, holidays to meet operational needs. ESSENTIAL DUTIES AND RESPONSIBILITIES: • Prepare and post journal entries for monthly and year-end closings. • Reconcile bank accounts and general ledger accounts. • Assist with data entry and invoice processing. • Support accounts payable and accounts receivable functions as needed. • Maintain organized financial records and assist with audit preparation. • Participate in training and cross-functional finance support efforts. • Complete assigned tasks accurately and in a timely manner. • Perform other related duties as assigned by leadership. SKILLS, KNOWLEDGE, AND ABILITIES: SKILLS: • Numerical accuracy and attention to detail – ability to maintain accurate financial records and reconcile data. • Data entry and basic accounting software skills – experience using financial systems; ability to learn new platforms quickly. • Time management – able to prioritize daily tasks, meet deadlines, and manage routine responsibilities with minimal errors. • Communication – clear verbal and written communication to collaborate with finance colleagues and respond to internal inquiries. • Problem-solving – basic ability to identify errors or discrepancies and escalate appropriately. • Computer literacy – proficiency in Microsoft Excel, Word, and email; familiarity with accounting software is a plus. KNOWLEDGE: • Basic accounting principles (GAAP) – understanding of debits/credits, chart of accounts, journal entries, and financial statements. •Accounts payable/receivable processes – knowledge of invoice processing, payment cycles, and billing procedures. • Bank reconciliations – ability to follow established reconciliation steps and identify variances. • Nonprofit operations – general awareness of how a nonprofit organization is structured and funded (grants, donations, contracts). • Confidentiality standards – understanding the importance of protecting sensitive financial and client information. • HIPAA and Confidentiality Standards: Awareness of patient/client privacy rights and proper handling of sensitive financial and health-related information. ABILITIES: • Follow instructions and established procedures – ability to work under supervision and comply with financial protocols. • Work independently and as part of a team – manage own workload while supporting department-wide goals. • Adapt to new tasks and systems – willingness to learn and grow in a dynamic environment. • Support agency mission – sensitivity and alignment with the organization’s values and services for individuals with autism and IDD. • Maintain professionalism – uphold integrity, accuracy, and discretion in handling financial tasks. EDUCATION, EXPERIENCE AND OTHER QUALIFICATIONS: • Associate’s degree in Accounting or related field required; Bachelor’s preferred. • 0–2 years of relevant accounting experience, preferably in a nonprofit or healthcare setting. • Basic understanding of accounting principles. • Proficient in Microsoft Excel and accounting software (experience with fund accounting software a plus). • Strong attention to detail and ability to meet deadlines. WORK ENVIRONMENT AND PHYSICAL DEMANDS: • This position operates in a professional office environment. • May require occasional travel to program locations for finance-related support. • Occasional work options may be available based on agency policy. A job description is not meant to be all inclusive of every task and/or responsibilitu