Transport Administrator

We are seeking an experienced Transport Administrator to work within our transport department here at Marlborough Highways. Joining a brilliant team, within a thriving organisation, the role will be responsible for providing specialist administrative support, advice and guidance to internal and external stakeholders to ensure efficient and effective processes.Key ResponsibilitiesUsing knowledge of the transport and vehicle policies, take responsibility for ensuring drivers across the company complete daily vehicle pre-use checksIdentify gaps and chase, discuss and challenge drivers when this hasn’t been done.Highlight trends and report failures back to transport manager.Ensure the vehicle list held on our system (Jaama Key 2) is accurate, adding, removing and updating when required.Liaise with Transport Manager to ensure information on change of drive, repair, VOR, off hire etc. is reflected in system.Be the first point of contact for breakdowns and liaise with 3rd part providers / fitters to book in accordingly.Provide support to the driver or operator with any transport related issues.Take full responsibility for ensuring all processes within the transport team are completed consistently and on time, for exampleSupport with driver training on the Jaama Key 2 app.Check and raise purchase orders for invoicesUsing your knowledge of vehicle operating license ensure the vehicle maintenance schedule is adhered to and complies with legislation.When necessary, occasional reception duties required to cover sickness and holidayAssist transport manager with site visits to build understanding of the transport team and operational requirements Responsible for maintaining our personal insurance spreadsheet, liaising with third parties and ensuring all vehicle hires are up to date and accurateLiaise with supervisors and third parties to record, report and manage repairs for any vehicle defects and service bookingsResponsible for working with third party main dealers to arrange vehicle repairs Following policy regulations, responsible for managing and booking all tail lift inspections and adhering to Lifting Operations and Lifting Equipment regulations Skills, Knowledge and Expertise Experience of supporting a transport or plant operation.Good understanding of the operating license regulations and how to work within these guidelines Understanding of Lifting Operations and Lifting Equipment regulationStrong background of working in an office environmentConfidence and experience in dealing with conflict, and responding to challenges without immediate escalation.Good experience of using word, excel, outlook.Ability to work well as part of a team. Experience in training others including system training would be an advantageDriving License and willing to travel across Essex and London as requiredJaama Key2 experience and distinct advantage. BenefitsOur BenefitsMedicash Cashback SchemeAccess to 24/7 GP ServiceRetail DiscountsEmployee Assistance ProgrammeReward and Recognition ProgrammeDeath in Service CoverLearning and Development OpportunitiesFree lunch provided on siteFree use of onsite gymOur ValuesWe know people matter - We respect, care, and invest in our people, the communities in which we work and our common future. We are open. We are honest. We are fairPride - We take pride in everything we do. We speak positively. Deliver quality. Act safely. Always.Spirit - We have spirit. We promote a positive atmosphere and energy. We are inclusive. We have brilliant team working and friendships. Driving success so we all win.Bold - We are bold. We are confident, optimistic and trust in our ability. We look forward and are excited about our progressive future.Marlborough Highways is an equal opportunities employer that celebrates difference. We are committed to creating a diverse and inclusive workplace that represents a variety of backgrounds, perspectives and skills. We promote a culture of respect and fairness for all employees and are committed to providing equal access to employment opportunities for everyone. If you feel you could benefit from any adjustments or accommodations during the recruitment process, please let us know and we will be happy to support you.